Meeting Minutes of the Richmond City Council

Wednesday, October 18, 2012

Council Meeting and Workshop

 

Item #1- Call to Order/Pledge of Allegiance

 

Meeting was called to order at 6:30pm

 

All present recited the Pledge of Allegiance

 

Members Present: Jim Hemmesch, Jeff Mackedanz, Scott Kron, Mike Mathiasen, Tim Paczkowski

 

Also Attending: Martin Bode, City Clerk/Administrator; Gordon Dingmann, Public Works Director; Kevin Mooney, Parks Director; Andrea Nester, EDA; Sheldon Lang, EDA; Karen Voss, MN Dept. of Health; Pat Evens; Michael Plantenberg; Tammy Paczkowski, Cold Spring Record; Lynn Nelson, Sauk River Watershed District.

 

Item #2 - Approval of Agenda

 

Mayor Hemmesch asked if there were any additions or corrections to the agenda.

 

Motion made by Councilor Mathiasen to Approve Agenda, seconded by Councilor Paczkowski; Passed unanimously.

 

Item #3 – Approval of the Council Meeting Minutes of September 26th and September 27th, 2012 and October 3rd, 2012

 

Mayor Hemmesch asked for a motion to approve the Council Meeting Minutes of September 5th and September 20th, 2012.

 

Motion made by Councilor Mathiasen, to approve Council Meeting Minutes of September 26th and September 27th, 2012, seconded by Councilor Paczkowski.  Motion passed unanimously.

 

Mayor Hemmesch asked for a motion to approve the Council Workshop and Meeting Minutes of October 3rd 2012.

 

Motion made by Councilor Mathiasen, to approve Council Meeting and Workshop Minutes of October 3rd, 2012, seconded by Councilor Mackedanz.  Motion passed unanimously.

 

Item #4 – Minnesota Department of Health-Wellhead Protection, Karen Voss

 

Original Wellhead Plan was done in 2002, the plan must be amended or updated every 10 years.  We are currently behind schedule (no fault of the City) due to waiting for the stable isotope test results of the analysis of the city water and the surface water from the Sauk River.   The results showed that the city water supply has not been influenced by the surface water of the Sauk River.  The MN Dept of Health did a New Hydro Geological study of the Cities 3 wells.  The wellhead protection area is smaller due to less consumption.

 

Discussion was held about irrigation wells and the impact they may have.

 

Ms. Voss requested the Council approve part I and move ahead with Phase II.

 

Phase II of the Wellhead Protection Plan will address many issues, including and not limited to; Monitoring water quality, data logger, developing a strategy to keep contamination from the water supply.    Also, David Nieman of the MN Rural Water Association will be working with the City, free of charge, to help with the Phase II part of the plan.

 

Mayor Hemmesch recessed the regular meeting in order for the Council to discuss the following workshop discussion items:

            (Temporary recess to the Council Workshop at 6:46)

 

Workshop agenda

A.                               Richmond EDA-Sheldon Lang, Andrea Nester

Mr. Lange stated the EDA mission at the time of creation and today is, “helping to create prosperity and growth while preserving small town values”.

Mr. Lang Responded to the memo “2013 proposed changes and budget for the EDA” dated August 16, 2012.

 

Written response from Curt Olafson was turned into the City Administrator and given to Council. 

Council stated that the 2013 Budget item Music in the Park ($6,000.00) will become a part of the Parks department.

     

The Council discussed some of the items that were previously discussed regarding the EDA:

·   Direction of the EDA

·   2013 Budget – the Council stated that at the October 3, 2012 meeting it was decided to look at setting the EDA budget for $12,500.00.

·   Communication –  The Council acknowledged that communication between the EDA and the Council must and will improve.

·   Annexation – discussed that the EDA and the Planning Commission could work together on this issue.

 

Andrea Nester reported on the following items:

1.              EDA is very disappointed with the Tower Acres lack of sale, they worked very hard for over 10 months with the Overland group and now the group is backing out.

2.              AMC – Music in the Park – She stated she really hopes that this keeps going

3.              Revolving Fund – Really hopes the EDA is able to continue with this option and that it is active and they know how to get the funding.

 

 

Mr. Bode discussed some points outlined in the memo submitted by Curt Olafson.

The EDA since conception, spent a great deal of time finding out what worked and what didn’t.

 

An EDA member asked who is responsible for the advertising for the EDA positions?  The Council stated it is the responsibility of the City to Advertise for any vacancy on any commission.

 

The Mayor asked Mr. Plantenberg if he needed something other that what is on the agenda.

Mr. Plantenberg asked about the availability of water during the 2013 Main street project.  He stated that he must have an agreement that the water will be available for his business.  The Council stated they would have Randy Jenniges the City Engineer contact Mr. Plantenberg regarding this issue.

 

B.                               2013 Budget-

1.              Law Enforcement Services Agreement.  Council stated that Councilor Mathiasen and Mayor Hemmesch met with Cold Spring staff and Police Chief regarding the agreement.  The concern the City Council had expressed was paying a percentage of the Police budget and the Council had recommended that Richmond pay a set cost and not a percentage.   The Council was asked what services are provided for the fee paid.  Mr. Bode stated that they would patrol Richmond in the same manner as they do the City of Cold Spring.  He was asked how many hours of service do they provide.  Mr. Bode stated that the contract does not specifically outline the number of hours and the hours they patrol.                                                                        The Council discussed the Police providing a detailed report outlining the hours spent in Richmond and other options.  This contract will be discussed at the next council meeting and all members should read through the contract and call Administrator Bode with any questions or concerns.

 

2.              2013 budget –   Administrator Bode stated that the budget is currently short $34,000.00                                                                                                       He said that he will go over unemployment and that the numbers he put in the budget are more than the actual unemployment, which will save a few thousand.                                                                                                      Also EDA is expected to have $25,000.00 at end of the year.  These are designated funds, this includes the Civic and Commerce money.  Set the operating budget for $0.00 and let them use the designated funds. Mr. Bode is asking that the Council set the pay for the Commission.   They discussed some options.  They stated they are looking at $25.00 per meeting for all members.    Council directed Administrator Bode to advertise for EDA members.

 

C.                               RLCA Part Time Help-    Discussed the different arena workers.  

 

D.                               Other Matters of Concern and Related Matters

1.              Furnace – Gordon Dingmann, Public Works Director went over the request to fix the furnace and that the Council award this to Wenner’s.  The cost will be around $5,000.00 and it should be in the budget. (Add item to additional purchase requisitions).

2.              Council to approve Mark Hennen to be part time maintenance as needed.  Just in case Public works needs some additional person on occasion and it would need to be okayed by City Administrator.   The first person to ask is People Service and then if still need someone could call this person.   (Add to additional purchase requisitions).

3.              Holthaus – Munson Township told Bode that they were on board with one block east of cash 9

4.              Compost:  needing to come up with something to keep the compost contained, like a cement bunker or block wall.   Discussed possibly moving it to an area farm.  Will look into options.

 

E.                                Other Matters of Concern and Related Items:

1.              The Council and staff discussed the handling of the reducing the hours of the administrative assistant and the maintenance worker.

 

2.              Council or staff contacting the City Attorney:  The Council discussed this issue and that the Council should not be contacting the Attorney with out going through the Administrator.

 

Mayor Hemmesch   Reconvene Council Meeting at 8:09 pm

 

Council Meeting Agenda Continued

 

Item #5 – Consideration of Resolution 181-12 Approval of Wellhead Protection Plan Part 1

 

Mayor Hemmesch asked for a motion approving Resolution 181-12 a Resolution  Approving of Wellhead Protection Plan Part 1.

 

Motion made by Councilor Kron, second by Councilor Mathiasen to approve Resolution 181-12, A Resolution Approving of Wellhead Protection Plan Part 1.  Motion passed unanimously.

 

Item #6 – Consideration of Resolution 182-12 Approving of Wellhead Protection Phase II Consultant

 

The Administrator received 2 proposals for the Consultant for Phase II of the Wellhead Protection Plan. 

            Bayerl Water Resources           $4,895.00

            Studio e architects                    $9,000.00

The wellhead committee is recommending that the Council approve hiring Bayerl Water Resources as the Consultant.

 

Mayor Hemmesch asked for a motion approving Resolution 182-12 a Resolution Approving of Wellhead Protection Phase II Consultant, Bayerl Water Resources.

 

Motion made by Councilor Mackedanz, second by Councilor Mathiasen to approve Resolution 182-12, A Resolution Approving of Wellhead Protection Phase II Consultant.  Motion passed unanimously.

 

 

Item #7 – Consideration of Resolution 183-12 Approval of River Lakes Civic ArenaSeasonal Part Time Employees

 

Mayor Hemmesch asked for a motion approving Resolution 183-12 a Resolution Approving of RLCA Seasonal Part Time Employees.

 

Motion made by Councilor Mathiasen, second by Councilor Kron to approve Resolution 183-12 A Resolution Approving of RLCA Seasonal Part Time Employees.   Motion passed unanimously.

 

 

Item #8– Additional Purchase Requisitions, Allocations & Transfers

 

Mayor Hemmesch asked for a motion approving additional purchase requisitions

 

Motion made by Councilor Mackedanz, second by Councilor Kron to approve additional purchase requisitions.  Motion passed unamimously.

 

 

Item #9– Other Matters of Concern and Related Items

 

Mayor Hemmesch asked if there were any additional items for the Council to consider. 

Richmond State Bank is asking that a sentence, “One signature is required for internal transfers” be added toResolution 177-12 Appendix A. 

 

Motion made by Councilor Mackedanz, second by Councilor Kron to approve adding the sentence to Resolution 177-12, Appendix A.  Motion passed unanimously.

 

Item #10Adjournment

 

Mayor Hemmesch asked if there were any additional items for the Council to consider.  Hearing no further comments, he asked for a motion to adjourn the meeting.

 

A motion was made by Councilor Kron, to adjourn the meeting, Seconded by Councilor Paczkowski.  Motion passed unanimously.

 

Mayor Hemmesch declared the meeting adjourned at 8:57 pm

 

 

 

Respectfully Submitted,

 

 

Martin Bode

Administrator/Clerk/Treasurer