Meeting Minutes of the
Wednesday, November 14, 2012
Council Meeting
Item #1- Call to
Order/Pledge of Allegiance
Meeting was called to order at 6:30pm
All present recited the Pledge of Allegiance
Members Present: Jim Hemmesch, Jeff Mackedanz, Scott Kron, Mike Mathiasen, Tim Paczkowski
Also Attending: Martin Bode, City Clerk/Administrator; Gordon Dingmann, Public Works Director; Randy Jenniges, City Engineer; Adam Ripple, City Attorney; Pat Evens; Tammy Paczkowski, Cold Spring Record; Ryan, Channel 10;
Item #2 - Approval of
Agenda
Mayor Hemmesch asked if there were any additions or corrections to the agenda.
Motion made by Councilor Kron to Approve Agenda, seconded by Councilor
Mackedanz; Passed unanimously.
Item #3 Approval of
the Council Meeting Minutes of October 18, 2012
Mayor Hemmesch asked for a motion to approve the Council Meeting Minutes of October 18th, 2012.
Motion made by Councilor Mackedanz, to approve Council Meeting Minutes
of October 18th, 2012, seconded by Councilor Mathiasen. Motion passed unanimously.
Item #4 Consent
Agenda
a) Approval of Bills Paid
b) Resolution 184-12 Acceptance of October 2012 Donations
c) Resolution 185-12 Approval of October 2012 Journal Entries
d)
Resolutions 186-12 Resolution Amending EDA Presidents
Salary moved to section 15 of this
Meeting for further discussion.
Motion made by Councilor Mathiasen, to approve Consent Agenda- items a,
b, c seconded by Councilor Paczkowski.
Motion passed unanimously.
Item #5 Presentation
and Action Items - none
Item #6 PeopleService
Report- Written Report
Item #7 Fire
Department Written report, Mayor Hemmesch read the report
Item #8 RLCA Report-
Written report
Item #9 Public
Works/Street Report Gordon Dingmann reported the following:
a) Fire Bay Furnace (2) heaters have been installed
b) Glacial Pavilion gas line installed, heat is now on.
c) Plow Truck Needs DOT inspection, but otherwise ready to go. Will be picking up new cutting edges in preparation for the snow fall.
d) Safety
Meeting Dingmann met with Safety First re: emergency response plan. Dingmann will be working on updating
e) Street Lights - Dingmann reported lights out to Xcel, sends the report on line. He stated he will contact Stearns Electric to determine if lights can be put in, in the areas with out lights.
f) Well Head Protection Plan Meeting Dingmann, Bode and Stang met with Marilyn Bayerl, Inc. to get started on the plan.
g) Compost Will close at the end of November. There were no issues this year. This coming spring, Dingmann will be getting a bid on a 4 foot wall to close off three sides. He reported that he will be able to use that to store salt sand in the winter.
h) WWTP Generator meets all MPCA emissions requirements (peak power).
Item #10- City
Engineer Report- Randy Jenniges
a) Resolution
187-12 Xcel Scope of Work Phase
Motion made by Councilor Kron, to approve Resolution 187-12 Xcel
Scope of Work Phase 2 Main St Electrical Project, seconded by Councilor
Paczkowski. Motion passed unanimously.
b)
Motion made by Councilor Mathiasen, to approve Resolution 191-12
Resolution Recommending Change Order #2 to the County Board, seconded by Councilor Paczkowski,. Opposed Councilor Kron and Mackedanz. Motion passed 3-2.
Motion made by Councilor Paczkowski, to approve Resolution 193-12 to
pay final payment #2 to Knife River for
Safe Routes to School, seconded by Councilor Mathiasen, Opposed- Councilors
Kron and Mackedanz. Motion passed 3-2.
c)
· Design The Main Street Project design is moving along nicely
· Staking the Width of the Road- Jenniges was pleased with this process, it generated questions and feedback from property owners.
· Preliminary Assessment Roll- Jenniges has responded to many questions from property owners. A copy of Roll is available at city hall.
·
Layout of Intersections on County Rd 9
Jenniges has completed some layouts and now will review with
Future Items He will begin Working on Very Soon:
· Phasing Diagram
· Street Scaping
Item # 11- Canvas
2012 Election Results
Consideration of Resolution 188-12 Resolution Approving the 2012 Election Results
Motion made by Councilor Mackedanz, to approve Resolution 188-12-
Cansvas 2012 Election Results, seconded by Councilor Kron, Opposed- Councilor
Mathiason.. Motion passed 4-1.
Item # 12-
Certification of Unpaid Past Due Utility Bills
Consideration of Resolution 189-12 Resolution Certifying Unpaid Municipal Fees and Utility Charges Against Property. Was noted that anyone who pays their bill before November 30, 2012 will be removed from the list.
Motion made by Councilor Mathiasen, to approve Resolution 189-12-
Certification of Unpaid Past Due Utility Bills, seconded
by Councilor Paczkowski. Motion passed
unanimously.
Item # 13-
Consideration of Resolution 190-12 - Approval of Richmond/Cold Spring Police Contract. It was decided to add $50,000.00 (liquidated damages) as a penalty for early cancellation of contract. Discussion was held regarding the contract, the amount to withhold as penalty, the length of the contract and the services provided.
Motion made by Councilor Mackedanz, to approve Resolution 190-12-
Approval of Richmond/Cold Spring Police, seconded by Councilor Mathiasen. Motion passed unanimously.
Item
#14- Consideration of Resolution 192-12 releasing letter of credit to
Motion made by Councilor Kron, to approve Resolution 192-12, seconded
by Councilor Mackedanz. Motion passed
unanimously.
Item # 15- City
Attorneys Report- Adam Ripple
Annexation- The school is not documented at the County as being in the City limits. All parties agreed that it probably was something that didnt get filed years ago. The school board and superintendent signed the petition for annexation.
Item #4 d: Amending the EDA President Salary. A request was made to withhold making this decision until after the November EDA meeting. The Council decided to table this discussion until the December Council meeting.
Item #16 Council
Reports
a) EDA next meeting is November 26, 2012: they will be discussing the future of the EDA
b) Planning Commission none
c) Parks/Rocori Trail: Paczkowski reported that the Rocori Trail had the ribbon cutting and will be moving on to phase 3. He reported that the insurance cannot be paid out of the money being held by the county.
d)
e) Fifth Monday Meeting Kron attended
Item #17- Additional
Purchase Requisitions
a)
Motion made by Councilor Mathiasen, to approve Additional Purchase
Requisitions, seconded by Councilor Paczkowski.
Motion passed unanimously.
Item # 18- Other
Matters of Concern and Related Matters
a) Next Meeting November 27, 2012 public hearing for franchise fee ordinance for Stearns, Xcel, Gas
b) Council Vacancy Attorney Ripple explained that the seat will be vacated in January and this Council can get things started. This Council can choose to advertise for the vacancy, review applications, interview and have them ready to go for the January meeting. A Special Election is not required because it is less than a 2 year term. Council decided to authorize Administrator Bode to advertise for City Councilor.
Item
# 19 Adjournment
Mayor Hemmesch asked if there were any additional items for the Council to consider. Hearing no further comments, he asked for a motion to adjourn the meeting.
A motion was made by Councilor Kron, to adjourn the meeting, Seconded
by Councilor Mackedanz. Motion passed
unanimously.
Mayor Hemmesch declared the meeting adjourned at 7:46 pm
Respectfully Submitted,
Martin Bode
Administrator/Clerk/Treasurer