Meeting Minutes of the
Thursday, May 17, 2012
Council Meeting / Workshop
Item #1: Call to Order
Mayor Hemmesch called the meeting to order at 6:30 p.m. at Richmond Hall.
Members noted as being present: Jim Hemmesch, Tim Paczkowski, Mike Mathiasen, Jeff Mackedanz and Scott Kron.
Also present were: Martin Bode, City Administrator; and Gordon Dingmann, Public Works Director; Chuck Merten, Fire Chief; Steve Wischmann, Kern, DeWenter, Viere, Ltd (KDV); Keith Klassen;
Item #2: Approval of Agenda
Mayor
Hemmesch asked for the Approval of Agenda. Mayor Hemmesch asked if there were
any additions or changes to the Agenda.
Add resolution 143-12 Fund
Balance Policy for review
Motion to Approve Agenda with the Addition
by Kron, seconded by Mackedanz. Motion passed
unanimously.
Mayor Hemmesch recessed the regular meeting in order for the Council to discuss the following workshop discussion items:
(Temporary recess to the
Council Workshop)
Workshop Agenda
A. 2011 Audit Report – Steve Wischmann, Kern, DeWenter, Viere, Ltd.
(KDV)
Wischmann
reported that the Audit went well, the
City’s Finances are in good shape.
Every year
the Revenues exceed the Expenses – a good testament to the budgeting process
B.
Renewal
of Auditing Contract – Steve Wischmann, KDV
Wischmann reviewed contract
C.
Ordinance
Review of Allowed Animals in Town – Keith Klassen
Discussion:
1. Allowing for
an amendment from this ordinance
2. if Council is requiring him to get rid of
animals, would Council be willing to allow for a time line
Mr. Klassen discussed that he has
been raising pheasants 29 years and never had a complaint that he didn’t take
care of. Mr. Klassen listed a variety of
cities that allow fowls to be raised with in the city limits, he was unsure of
the specifics to these cities. City of
Administrator Bode reported that
he received a call regarding the pheasants, investigated and sent a letter
regarding the violation. Council decided to further research this and discuss
this at another meeting. They did agree
to give Mr. Klassen a 60 day extension,
Apple Orchard – Mr. Klassen owns
60 apple trees – Zoned residential and he is not allowed to sell from his
property.
D.
Cat
Issues in Town - A Council member has had a few residents
come up to him with concerns about cats;
roaming the neighborhood, unleashed and not licensed
What will licensing do to address
these issues? Will have the shots
updated, satisfy the few people who complain about the cats.
Discussed how will the City staff
will handle this.
Reviewed Current Ordinance:
Animals at large
Cats are
supposed to be leashed or restrained in the yard
Can call in and
have roaming cats picked up
Suggested table the idea to a
future meeting.
E.
Old
Water Tower – verbal estimate $15,000.00 to demolish the tower; will be asking for
approval to paint the lettering on the old.
F.
Rental
Ordinance – discussion about the need for an ordinance or not; Council discussed possibly having a rental property owner group/
checklist for owners/ work with Chief Jones - how they handle in another city; council
wants this to address the application process, background check, etc. – have Chief Jones provide sample of check
list for meeting. Consider this for
future agenda.
G.
Building
Official – has received a few complaints about their follow thru procedure,
Administrator Bode will look into costs of having an individual or share with
the city, or change companies. Consider
this for future agenda.
H.
New
I.
Review
2012-2013 Liquor and Tobacco License’s – Council discussed exhibit a, b, c,
that will be attached to their license and this would become their legal
premise.
J.
Report
on Meeting with Gold Cross – Chief Merten and Administrator Bode met with Gold
Cross looking for options to improve response time and reporting procedure – outcome is gold cross is working on this,
making changes. We are still in
discussion- when they have a rig that is due to go out of business they will
bring it to
K.
Joint
Powers Agreement Review – Police Contract and
L.
2012
Seal Coat Bids – reviewed bids
M.
City
Property Smoking Policy- discussed no
smoking on city property or in city vehicles;
keep city properties clean of debris; ensure good job keeping parks
clean
N.
O.
Other
Matters of Concern and Related Items
*Resolution 143-12 Fund Balance
something for Council to read over.
The change is keeping 35-50% of unassigned budget in the fund
balance. Table to next meeting
*Small Cities – they have a
lobbyist. Council says no to application
*Fees at Ice Arena – is it
possible to waive the fee for organizations that make very little money. Costs cover the employee to open and close
and for the lights/utilities. $75.00 for entry way; $300.00 half the arena;
$600.00 whole arena; Council would like to see numbers; list of
event, who rented, what was the function; Go case by case basis; have each
function complete rental form; explain how the function benefits the city. Administrator Bode will put something
together before the next meeting
(Reconvene
Council Meeting)
Council Meeting Agenda Continued
Item #3: Consideration of
Resolution 138-12 – Approving
2011 Audit Report
Motion
to Approve Agenda with the Addition by Mackedanz, seconded byPaczkowski; Motion passed unanimously.
Item #4: Consideration of Resolution 139-12 – Approving of 3 + 2 (as bid) Year Auditing Contract with KDV.
Motion to Approve Resolution
139-12 -Contract with Kern, DeWenter, Viere, Ltd (KDV) by Kron, seconded by Paczkowski;. Motion passed unanimously.
Item #5: Consideration of
Resolution 140-12 – Approval
of Asphalt Astech 2012 Crack Seal Bid -
Motion
to Approve Resolution 140-12- Asphalt Astech Crack Seal Bid by Mackedanz,
seconded by Mathiasen. Motion passed
unanimously.
Item #6: Consideration of
Resolution 141-12 – Approval
of 2012-2013 Liquor License’s
Motion
to Approve Resolution 141-12 – 2012-2012 Liquor License’s by Paczkowski,
seconded by Mathiasen; Hemmisch and Kron abstained. Motion passed 3 - 0.
Item #7: Consideration of
Resolution 142-12 –Approval of
2012-2013 Tobacco License’s
Motion
to Approve Resolution 142-12-Tobacco License’s by Kron, seconded by Mathiasen. Motion passed unanimously.
Item #8: Consideration of Ordinance 2012-104 – Ordinance Amending City Code Chapter 4 Alcoholic Beverages
Motion to Approve Ordinance
2012-104- Amending City Code Chapter 4; Alcoholic Beverages by Kron, seconded
by Mathiasen. Motion passed unanimously.
Item #9: Additional Purchase
Requests, Allocations, & Transfers
Bid
for Painting of Old Water Tower Letters not to exceed $6,000.00
Motion
to Approve Additional Purchase Requests
by Mackedanz, seconded by Kron. Motion
passed unanimously.
Item #10: Other Matters of Concern
and Related Items
Item #11: Adjournment
Mayor Hemmesch asked if
there were any other matters of concern.
There were none.
Mayor
Hemmesch asked for a motion to adjourn. Kron made a motion to adjourn, seconded
by Paczkowski. Motion passed
unanimously.
Mayor Hemmesch declared the meeting adjourned at 8:50 p.m.
Respectfully Submitted,
Martin M. Bode
Administrator/Clerk/Treasurer