Meeting Minutes of the Richmond City Council

Wednesday, June 6, 2012

Regular City Council

 

 

Item #1- Call to Order / Pledge of Allegiance

Meeting was called to order at 6:40 pm.  All present recited the Pledge of Allegiance. 

Members Present: Jim Hemmesch, Mike Mathiasen, Jeff Mackedanz, Scott Kron

Member Absent: Tim Paczkowski

Also Attending: Martin Bode, City Administrator; Sheldon Lang; Tammy Paczkowski-Cold Spring Record, Ryan -local Channel 10 videographer.     

 

Item #2-Approval of Agenda

Mayor Hemmesch asked if there were any additions or corrections to the agenda. 

Motion made by Councilor Mackedanz to Approve Agenda, seconded by Kron.  Passed unanimously.

 

Item #3- Approval of the Meeting Minutes of May 2 and May 17, 2012 (Regular and Workshop)

Mayor Hemmesch asked for a motion to approve the minutes of the May 2 and May 17, 2012 City Council meeting/workshop. 

Council pointed out error on May 2nd meeting minutes; item #11 (last 4 words) staff will remove typing error.

Motion made by Councilor Kron to approve May 2 and May 17, 2012 (Regular and Workshop) meeting minutes, seconded by Mathiasen.  Passed unanimously.

 

Item #4-Consent Agenda

Mayor Hemmesch asked for a motion to approve the Consent Agenda   

a.       Approval of Claims Paid

b.       Resolution 143-12- Approval of City of Richmond Fund Balance Policy

c.       Resolution 144-12- Approval of May 2012 Journal Entries

d.       Resolution 145-12- Acceptance of May 2012 Donations

e.       Resolution 146-12- Approval of Lawful Gambling Permit to Richmond Lions Club

f.        Resolution 147-12- Approval of Temporary 1-4 Day Liquor License to Country Snow Cruisers

g.       Resolution 148-12- Approval of Lawful Gambling Permit to Richmond Legion Post 292

 

Council questioned 2 purchases made to companies not local:

            Sam’s Club- Due to time restraint a purchase was made at Sam’s club, local business had to order product and would not have it in time.  When possible we will purchase items in advance so we are able to purchase locally.

            Computer Renaissance - Administrator Bode explained this was the purchase of the computer for the Fire Department that the Council had previously approved and the Fire Relief Association will make a donation for the purchase of projector.

           

Mayor Hemmesch noted the new work station in City Hall was donated by Rinke Noonan.  The dismantling and set up was all that had to be paid for by the City.

Motion made by Councilor Kron, to approve Consent Agenda, seconded by Councilor Mackedanz.

Item #5-Presentations and Action Items –

Item #6 Water/Wastewater Operation Report – Greg Stang-

Greg reviewed written report.

Quote on cleaning/maintenance the water tower - $3,120.00, may be additional for inspection of tower.

Painting of the Water Tower will be done by River Lakes Days

 

Item # 7 – EDA- Sheldon Lang

a.       The Pavilion is done except for the 4 foot section (waiting for gas company to finish their line).

b.       Still raising funds.  They will be selling hamburgers at the Music in the Park series.

c.       Glacial Lake Trail – after a little pressure on the DNR to complete the paving – the trail will get paved from the bridge to Ivy. 

d.       The bridge is open, still needs some paving.

e.       June 9 – 29th annual fishing competition – the money raised will come back to the city.

f.        June 12 – Music in the Park

g.       EDA 2012 budget is on track; Music in the Park is coming in under budget!

h.       2013 Budget ready for Council to review.

i.         Tower Acres Property – waiting on some paperwork from the purchasers; they are still interested in purchasing.

 

Item #8- Parks, Recreation and Arena Director Report-

Item #9- City Engineer Report – written report

 

Item #11- Administrator Report – Martin Bode

a.       Animal Ordinance:  Reviewed current ordinance.  No motion made to amend the ordinance, the current ordinance will remain as is.

b.       Licensing Cats – We have not retrieved any cats in the past 4 years and the current ordinance states that domestic animals (dog and cats) must be leashed/restrained and are not allowed to roam freely outside of their property.  Was discussed that a license would help those who find a cat and then would be able to locate owner.  After a discussion the Council decided not to begin licensing cats but will maintain the current animal ordinance.  No motion made, Current Ordinance stands.

c.       RLCA Rental Fees –Mayor Hemmesch, Administrator Bode and Arena Director Mooney discussed the fees that are charged for using the space.  Was discussed that the City must remain consistent with fees.  Council asked if we could go on a case by case basis and waive fees for some requesting agencies.  Administrator Bode explained the financial expectation of the Council and the arena (maintain the arena in the black), and if the Council wants to waive a fee they are best to state that the City general fund would pay for an event, rather than waive the fee.

 

d.       Rocori Community Finance Committee: Administrator Bode attended the first meeting yesterday and will with Council’s permission, continue to attend these meeting.  Council agreed.

 

Item #10-Fire Department Report – Chuck Merten

a.       Chicken Fundraiser – had around 700 people attend and the auction went well.

b.       Training:  Haz mat drill

c.       Fire Fighters attended to help out at the Sartell fire 1 truck and 5 people.  The bill will be turned in to the Sartell fire department

d.       Still working on the Grant

e.       Equipment is running fine, battery change and a few small problems were dealt with

 

Item #12 Council Reports

a.       EDA – nothing to add

b.       Planning Commission – no report to give

c.       Parks/ Rocori Trails- Trail on for 2013.  Mayor Hemmesch confirmed with the County.

Council would like to see the Parks Committee get underway.  Was reported that they are working on setting up the committee.

d.       Mayor Hemmesch announced he received the 2011 population and household estimates from the Minnesota State Demographer

2011 Population:   1,430

2011 Households:    588

 

Item #13- Purchase Requisitions

            MCFOA- Advanced Clerks Institute

A Motion was Made to Approve the Purchase Requisitions by Councilor Kron, Seconded by Councilor Mathiasen.  Motion Passed Unanimously.

Item #14- Other Matters of Concern and Related Matters

            Council thanked Director Mooney and staff for putting up the flag pole at Royals Park.

Administrator Bode explained that item #5 of the agenda was supposed to be a presentation by Center Point Energy of a grant check for the Richmond Fire Department – no one showed.  Bode will make inquiries as to what happened.

            Next Council Meeting moved to July 10th, due to holiday.

 

 

Item #15 Adjournment

Mayor Hemmesch asked if there were any additional items for the Council to consider.  Hearing no further comments, he asked for a motion to adjourn the meeting.

A Motion was Made to Adjourn by Councilor Kron, Second by Councilor Mathiasen.  Motion Passed Unanimously.

Mayor Hemmesch declared the meeting adjourned at 7:56 p.m.

Respectfully Submitted,

 

Martin M. Bode

Administrator/Clerk/Treasurer