Meeting Minutes of the
Thursday, June 16, 2011
Special Council Meeting / Workshop
Item #1: Call to Order
Mayor Hemmesch called the meeting to order at 6:30 p.m. at Richmond Hall and asked those present to stand and recite the Pledge of Allegiance.
Members noted as being present: Jim Hemmesch, Mike Mathiasen, Tim Paczkowski, Jeff Mackedanz and Scott Kron.
Also present were: Martin Bode, City Administrator; Adam Ripple, City Attorney; Marilyn Zenner, Administrative Assistant; Gordon Dingmann, Public Works Director; Kevin Mooney, Arena / Parks Director; Steve Wischmann, City Auditor KDV and Chad Bueckers, Affordable Disposal.
Item #2: Approval of Agenda
Mayor Hemmesch asked if there were any additions or corrections to the presented agenda.
Motion to
Approve Agenda. Motion by Kron. Second by Mackedanz. Motion Passed Unanimously.
Item #3: Approval of Minutes of June 1, 2011.
A Motion was Made to Approve the City Council Minutes of June 1, 2011. Motion Made by Paczkowski, Second by Mathiasen. Motion Passed Unanimously.
Item #4: Consent Agenda.
Mayor Hemmesch read aloud the list of the following consent agenda items:
a. Approval of
Just and Correct Claims
b. Approval Purchase Requisitions /
Allocations and Transfers
c. Resolution
146 – 11 Approval of May 2011 Journal Entries
d. Resolution
147 –
11 Approval of
A Motion was Made to Approve the Consent Agenda as Presented. Motion Made by Mathiasen, Second by Kron. Motion Passed Unanimously.
Mayor Hemmesch recessed the regular meeting in order for the Council to discuss the following workshop discussion items:
A.
2010 Audit Report by KDV
Steve Wischmann presented the
final 2010 audit report to the Council. He
noted that the City again received an “unqualified” clean audit opinion, which
is the highest and best audit ranking a municipality can receive. The auditor reviewed their findings with the
Council, noting a few small deficiencies that most cities of
The Council thanked KDV and their staff for being a very professional and helpful group to work with both during the audit process as well as assisting with advice throughout the year.
B. EDA President – Sheldon Lang
President Lang reviewed with the Council his responsibilities as President of the EDA. Noting that he is in his second three-year term as president, spends minimum 10 to 15 hours per week working on EDA related business. President Lang respectfully requested the Council to consider adjusting the current salary range of his position. The Council expressed their deep appreciation for President Lang hard work and dedication to the EDA and would consider a resolution adjusting his salary when they reconvene the meeting.
C.
The Council briefly discussed the feasibility of revising its current ordinance regarding the number of solid waste licenses the City issues per year. Again the possibility of issuing only one license and having solid waste providers submit a bid for a three year exclusive license was discussed. In order to change the number of licenses issued the Council would need to hold a public hearing the date of July 6, 2011, 6:30 p.m. was set for such a purpose.
E. 2010 Storm Repairs To Enterprise Buildings
Council reviewed a written report that was submitted to them by Engineer Randy Jenniges.
F. In Town Fire Billing
G. 2011 Seal Coat Bid
H. Attorney Report – Adam Ripple
Attorney Ripple briefly reviewed with the Council the franchise agreements that he has been working on regarding Stearns Electric and CenterPoint Energy. Also, Ripple noted that the Tri Cable Commission may be looking to update its franchise agreement that it has with US Cable.
D. Parks Commission – Parks Director Kevin
Mooney
Director Mooney reported to the Council that he had a meeting in May with the current Parks Commission. Mooney suggested to the Council that the current parks commission be restructured or reorganized to try to find members that have a direct interest in the Parks. It was noted that the current parks commission was organized and set up by ordinance therefore a public hearing may be required before any changes could be made. Attorney Ripple offered to look into how the current parks commission ordinance was structured.
I. Other Matters of Concern and Related Items
Administrator Bode along with Public Works Director Dingmann discussed with the Council the current City policy regarding alley maintenance. It was the consensus of the Council that Bode and Dingmann should work together to come up with a draft policy for the Council to consider.
(Reconvene Council Meeting)
Mayor Hemmesch reconvened the regular council meeting at 8:24 p.m.
Item #5: Additional Purchase Request, Allocation & Transfers
None Presented
Item #6: Closed Meeting Employee #019 Review
Mayor Hemmesch at 8:24 p.m. closed the regular meeting in order to conduct an employee review.
Mayor Hemmesch at 8:40 p.m. reconvened the Council meeting.
Item #7: Other Matters of Concern and Related Items
Consideration of Resolution 148-11 – Acceptance of 2010 City Financial Audit
A Motion was Made to Approve Resolution 148-11. Motion Made by Mathiasen, Second by Kron. Motion Passed Unanimously.
Consideration of Resolution 149-11 –Approving 2011 Street Seal Coating Contract
A Motion was Made to Approve Resolution 149-11. Motion Made by Kron, Second by Paczkowski. Motion Passed Unanimously.
Consideration of Resolution 150-11 – Authorization of Step Increase For Parks and Public Works
Assistant Paul Schreiber-Nass
Mayor Hemmesch stated that during the closed session an employee review hade been conducted of Paul Schreiber-Nass and that the outcome of that review was that overall Schrieber-Nass work performance exceeds expectations. Administrator Bode noted for the record that Paul Schreiber-Nass had elected not to attend his review.
A Motion was Made to Approve Resolution 150-11. Motion Made by Paczkowski, Second by Mackedanz. Motion Passed Unanimously.
Consideration of Resolution 151-11 – Approval of City Engineers Report
A Motion was Made to Approve Resolution 151-11. Motion Made by Mathiasen, Second by Kron. Motion Passed Unanimously.
Consideration of Resolution 152-11 – Authorization of Salary Increase for EDA President Sheldon Lang
A Motion was Made to Approve Resolution 152-11. Motion Made by Mackedanz, Second by Paczkowski. Motion Passed Unanimously.
Mayor Hemmesch asked if there were any additional items for the Council to consider that evening. Hearing no further comments, he asked for a motion to adjourn the meeting.
Motion to Adjourn. Motion by Paczkowski. Second by Kron. Motion Passed Unanimously.
Mayor Hemmesch declared the meeting adjourned at 8:44 p.m.
Respectfully submitted,
Martin M. Bode