Meeting Minutes of the Richmond City Council

Wednesday, August 16, 2012

Council Meeting/Workshop

 

 

Item #1- Call to Order

Meeting was called to order at 6:00 pm. 

Mayor Hemmesch delayed the citing of the Pledge of Allegiance until the open workshop begins.

Members Present: Jim Hemmesch, Jeff Mackedanz, Scott Kron, Tim Paczkowski

Members Absent: Mike Mathiasen

Also Attending: Martin Bode, City Administrator; Randy Jenniges, S E H; Chuck Merten, Fire Chief; Gordon Dingmann, Public Works Director; Kevin Mooney, Park & Rec Director; Sheldon Lange, EDA; Doug Rainfroth and Greg Stang, PeopleService;

Item #2-Approval of Agenda

Mayor Hemmesch asked if there were any additions or corrections to the agenda. 

Motion made by Councilor Kron to Approve Agenda, seconded by Councilor Mackedanz;.  Passed unanimously.

Item #3- Approval of the Meeting Minutes of August 1, 2012

Mayor Hemmesch asked for a motion to approve the minutes of the August 1, 2012 City Council meeting. 

Motion made by Councilor Mackedanz, to approve August 1, 2012 Regular meeting minutes, seconded by Councilor Kron.  Motion Passed unanimously.

 

(Closed Session)

 

Mayor Hemmesch recessed the regular meeting in order for the Council to go into closed session for Employee Review of Employee No. 101

Council meeting was reconvened at 6:45p.m.    All present recited the Pledge of Allegiance.

(Temporary recess to the Council Workshop)

 

WORKSHOP AGENDA:

A.            People Service Contract Renewal – Doug Rainforth

                                                                                I.      Contract Enhancements

                                                                             II.      Cost Comparison – 3 plans listed: PeopleService, Mehr, City Operated

                                                                           III.      Strengths and Added Values of People Service.

      Contract is a 3 plus 2: renew for 3 years and if Council doesn’t cancel, it would go for       another 2 years.  Council discussed the benefits in having a company manage the       wastewater/water system vs having the City operating the system: Insurance, Workers     Comp, Administrative time, etc.  PeopleService will supply a contract at the       September meeting for the Council to consider.

                                                                          IV.      Old water tower – Council discussed the pro and con of the City continuing to maintain the old tower versus tearing it down

B.            Safe Routes to School, Randy Jenniges, S E H

Jenniges reported that in the original SRTS bid package concrete was not listed for a 2 ˝ block of 2nd St NE and now needs to revise the trail surface from the original contract of pavement to concrete for this portion of the trail.  The cost is the same now as it would have been had it been had it been included in the original bid package.

C.            Centennial Park Trail, Randy Jenniges, S E H

Jenniges and Council discussed installing a connecting paved trail from the parking lot of Centennial Park both East and West to connect to the SRTS Trail.  It was noted that there were already a certain amount of money set aside for this through the fund raising efforts of certain community members of Richmond.

Both SRTS and Centennial Trail Projects are anticipated to be done in October, 2012.

D.            2013 Main St Project, Randy Jenniges, S.E.H

Jenniges encouraged Council to think about ways to get residents more involved.  Jenniges is still working on putting together a phase plan, but would like input from the residents and council first.  Jenniges will meet with the Council in September and discuss this in more detail.

E.            Parks Advisory Committee, Kevin Mooney,

The first meeting is scheduled for Monday, September 10th 7:00pm.  The mission/focus will be set at that meeting.  All members have been notified.

F.             2013 Budget –

Parks/Arena – Kevin Mooney reported that he met with the R L Hockey Association and they would like to have this year set up as a lump sum payment and not hourly.  A slight change would be the concession stand,  Mooney would continue to manage it, train the key people and the Association would man it.  The City would donate to the Association the payroll for the workers.  All else would remain the same.  Contract would be annually reviewed.

EDA – Sheldon Lang reviewed the EDA’s 2013 Budget.

Fire Department: Chief Mergen – Nothing to add to the proposed budget

Public Works- Gordon Dingmann, Director Dingmann provided the Council with his work list for projects to be completed.

 

G.            Front Yard Fence Height and Setbacks

      The Council reviewed the current Fence ordinance.

H.           Fee Schedule -  discussed including the following on the fee schedule;

                                                                     i.            Liquor License for strong beer only;

                                                                   ii.            Administrative Fee

I.              Conditional Use Permit

          Administrator Bode stated that a business, Art of the Ink submitted a conditional           use permit.

          Planning Commission will need to hold a Public Hearing

                 

 (Reconvene Council Meeting at 8:45 pm)

 

Council Meeting Agenda Continued

 

Item #4- Resolution 159-12, a Resolution approving Safe Routes to School change order #1

Motion made by Mayor Hemmesch, to approve Resolution 159-12 Approving Safe Routes to School Change Order #1, seconded by Councilor Paczkowski.  Motion Passed unanimously

 

Item #5-Resolution 160-12 Approving Centennial Park’s Trail Design and Quote

Motion made by Councilor Paczkowski, to approve Resolution 160-12 Approving Centennial Park’s Trail Design, seconded by Councilor Mackedanz.  Motion Passed unanimously

 

Item #6 –Resolution 161-12 Amending the City’s Fee Schedule to include a fee of $150.00 for a strong beer only liquor license and an Administrative fee of $25.00

 

Motion made by Councilor Paczkowski, to approve Resolution 161-12 Approving Amending the City’s Fee Schedule to include  a fee of $150.00 for a Strong Beer only liquor License and to include an Administrative Fee of $25.00, seconded by Councilor Mackedanz, Mayor Hemmesch abstained  Motion Passed.

 

Item # 7 – Resolution 162-12 Approving S.E.H. to move forward with final designs for the 2013 Main Street Project

 

Motion made by Councilor Kron, to approve Resolution 162-12 Approving S.E.H. to move forward with final designs for the 2013 Main Street Project, seconded by Councilor Paczkowski, Motion Passed unanimously.

 

Item #8-  Resolution 163-12 Changing the full time Park and Recreation Position to a Part time Seasonal Arena Employee, effective October 1st, 2012.

 

Motion made by Councilor Mackedanz, to approve Resolution 163-12 Changing the full time Park and Recreation Position to a Part time Seasonal Arena Employee, effective October 1st, 2012. seconded by Councilor Kron, Motion Passed unanimously.

                       

Item #10-  Tax Levy –  Council discussed the tax levy.  It was noted that the City has not raised the tax levy for the past 3 years.  Council suggested Administrator Bode project the 2013 proposed budget using a 2% increase in the payable 2013 tax levy.

 

Item #11- Council discussed amending the City’s current utility fees to account for the CPI increase of PeopleService contract.  No action taken.

 

Item #12 – Other Matters of Concern and Related Matters –

Additional Purchase Requisition: Administrator Bode reported on the additional bills: Dingmann Construction and Bembooms Fence.  Richmond Royals will pay back to the City 50% of these bills.

 

Motion made by Councilor Mackedanz, to approve Additional Purchase Requisition, seconded by Mayor Hemmesch, Councilor Kron abstained, motion passed.

 

Item #13 Adjournment

Mayor Hemmesch asked if there were any additional items for the Council to consider.  Hearing no further comments, he asked for a motion to adjourn the meeting.

A Motion was made to Adjourn by Councilor Mackedanz, Second by Councilor Kron,  Motion Passed Unanimously.

Mayor Hemmesch declared the meeting adjourned at 9:13 pm

 

Respectfully Submitted,

 

Martin M. Bode

Administrator/Clerk/Treasurer