Meeting Minutes of the Richmond City Council

Wednesday, August 6, 2014

City Council Meeting



Item #1: Call to Order/Pledge of Allegiance


Mayor Mike Mathiasen called the meeting to order at 6:30 p.m. at Richmond City Hall.


Council Members noted as being present: Pat Evens, Jeff Mackedanz, Tim Paczkowski, Jim Hemmesch, Mike Mathiasen


Also present were: Martin Bode, City Administrator; Kevin Mooney, Parks Director; Gordon Dingmann, Public Works Director; Lydia Mackenzie, Richmond EDA; Greg Stang, People Service; Chris Boucher, Cold Spring, Richmond Police Department; Tammy Paczkowski, Randy Jenniges, City Engineer;


Item #2: Approval of Agenda


Mayor Mathiasen asked if there were any additions or changes to the Agenda.  

            Add to Item #7 Resolution 169-14 Approval of Payment of Stearns County Invoice 200-2014

            Add to Item # 9c Resolution 170-14

            Add to Item # 9 a Resolution 171-14

            Remove 9 a Presentation of certificates

            Remove 9 c Private Wells

            Add to 11 e Highway 23 Meeting


Mayor Mathiasen asked for the Approval of the Agenda, with changes.


Motion made by Councilor Paczkowski to Approve Agenda, with changes, seconded by Councilor Mackedanz.  Motion passed unanimously.


Item #3: Approval of the Meeting Minutes of July 2, 2014


Mayor Mathiasen asked for any corrections or additions to the July 2, 2014, hearing none, Mayor Mathiasen asked for a motion of approval.


Motion made by Councilor Evens to Approve the Meeting Minutes of July 2, 2014, seconded by Councilor Mackedanz.  Motion passed unanimously



Item #4: Approval Bills Paid


Mayor Mathiasen asked for a motion of approval of Bills Paid


            Council asked about a check written for “fountain repair” at trailhead pavilion – this was because of the unit             freeze up over the winter.


Motion made by Councilor Paczkowski to Approve the Bills, seconded by Councilor Hemmesch.  Motion passed unanimously.


Item #5: Consent Agenda


A.     Resolution 163-14 Approval of July 2014 Journal Entries

B.     Resolution 164-14 Approval of July Donations

C.     Resolution 165-14 Tax Exempt Gambling Permit St’s Catherine & Joseph

D.     Resolution 166-14 Temporary 1-4 Day Liquor License River Lakes Figure Skating Club

E.      Resolution 167-14 Tax Exempt Gambling Permit River Lakes Hockey Inc.

F.      Resolution 168-14 Engagement letter, David Drown Associates


Motion made by Councilor Evens to approve Consent Agenda, seconded by Councilor Mackedanz.  Motion carried.


Item #6: Business Retention and Expansion (BR & E) Lydia Mackenzie, Richmond EDA


            Mackenzie presented an overview of the BR &E project she is steer heading in Richmond.  She has held 2             meetings with Richmond Civic leaders – giving them an overview of the project and what is needed.    Mackenzie       stated she will now be contacting those who had attended one of the meetings.


Item #7: 2013 Main Street Project Randy Jenniges, S E H


Resolution 169-14 Approval of Payment of Stearns County Invoice 200-2014

Pay request #6 – Engineer Jenniges is recommending paying this invoice, contingent on Engineer resolving the retainage discrepancy. 


Jenniges reported that the 2013 Main Street Project is complete except for the County’s work on crosswalks.


Council asked about the sales tax exemption and should there be a reduction in cost.   Jenniges explained that the contractors have to pay sales tax so in contracts like this the tax is included.



Motion made by Councilor Paczkowski to approve Resolution 169-14 Approval of Payment of Stearns County Invoice 200-2014, pending the Engineer dealing with retainage issue, seconded by Councilor Evens.  Motion carried.


Item #8: Police Report Chris Boucher


            Boucher went over the May report.   Boucher reviewed the information for the Mock Crash.  He reported that 6             officers went to the funeral for the Mendota Heights Officer that was killed.  He also reported that they would be        holding a bike rodeo on August 20 at the Glacial Trail Pavilion.


Item #9: Department Reports


a.       Parks and Arena Department – Kevin Mooney; Director Mooney went over the upcoming events to be held at the arena.  Election – August 12, State Bank of Richmond – August 13, Oktoberfest –September 13.  Mooney stated he is obtaining quotes for ceiling maintenance.  Mooney stated he will have more quotes at the next meeting and would like to see the work completed before the ice is in.


Little League did some work on the fields.  Little league tournament this past weekend – went well.

The school district has taken over the soccer and will not be holding the games in Richmond.  Mooney was very disappointed in losing the soccer at the parks.


Music in the Park:  Has 2 more evenings for the summer.

Mooney extended a thank you to many businesses that helped make the Music in the Park series a success: Cold Spring Record – for all the advertising; New Adventures-Golf Carts & Sports Inc. for donating the trailer for the stage; Sponsors- Murphy Granite, State Bank of Richmond, American Legion Post #292, Brinky’s Liquor, Plantenberg’s Market, a special thanks to Deb & Les Wille of Wild Willie’s Sandwich Schack.


Oktoberfest – September 13th at the arena.  Many events are planned.  Mooney asked for approval to pay the Polka Band $750.00 for Oktoberfest.


The Fire Relief Annual German Dinner at the St’s Peter and Paul.


Mooney reported that the Roller Derby was a lot of fun, well attended and everyone had a good time.


Council asked why the flea market had to be cancelled.  Mooney reported that they told him that they just did not have the vendors.


Resolution 171-14 Approval of the Jolly Ramblers Poker Band for Oktoberfest event.


Motion made by Councilor Paczkowski to approve Resolution 171-14 Approval of Payment of The Jolly Ramblers for Oktoberfest, seconded by Councilor Hemmesch.  Motion carried.


b.      Street Department- Gordon Dingmann


Director Dingmann gave a river lakes days report and what the streets department did for the festival.  He stated that he puts in about 52 hours for this event.


He stated he will be doing some crack sealing in the next few weeks.  He also stated that he would be putting up a privacy fence on the west side of the Cold Storage building – he will be using left over steal for this.  This is a way of blocking all the electrical spools from the trail area.


c.       Water/Waste Water – Greg Stang, Regional Director, PeopleService

Mr. Stang gave the monthly report.


Consideration of Resolution 170-14 Acknowledging/Approving PeopleService annual CPI adjustment.


Motion made by Councilor Mackedanz to approve Resolution 170-14, seconded by Councilor Hemmesch.  Motion carried.


Mandatory hook up – per city code 24-49 – Administrator Bode gave a report on the 2 letters that were sent out.  This will be put on the workshop agenda for further discussion.


d.      Fire Department – written report;

Mayor Mathiasen reviewed the past month’s training and calls.  He reported that the Mock crash is Thursday August 7th.  Free meal at 6:00 pm and the mock crash at 7:00 pm.



Item #10: River Lake Days Report  Pat Evens


Mr. Evens reported that the celebration went off well.  It was a fun and well attended event.   He extended a thank you to all city staff for their hard-work.  The next River Lake Days Committee meeting is August 11, at City Hall at 7:00 pm. 


Mayor Mathiasen congratulated Pat Evens for his years of service with the river Lake Days Committee.





Item #11: Council Reports


a.       EDA – Next Meeting August 19, 2014 at 6:30 p.m. at City Hall.

It was reported that a 2nd matching fund loan was granted. 

b.      Planning Commission – Jeff Mackedanz

It was reported that they reviewed and edited the zoning map, both rezoning and recoloring.  Next meeting is August 28, 2014.

c.       Tri-City Cable – Jeff Mackedanz reported they had a meeting on July 9th and they are looking at upgrading equipment.

d.      Rocori Trail Community Board – Tim Paczkowski reported Next meeting on August 7th, 9:00 a.m. at Rockville City Hall.

e.       Highway 23 Corridor Meeting – Jim Hemmesch reported he attended the Highway 23 Corridor Meeting. He stated that the group received a grant to do the environmental study from Richmond to Paynesville and then Paynesville to Spicer – which is phase one in a three phase process- to be completed in 2015.  Hemmesch reported that they no longer have funding earmarked for the Hwy 23 corridor and that it was reported that they are about 5 years out and working on changing some of the ways


Item #12: Request for Council Action


a.       Purchase Requisition regarding 1st half of 2014 donation to the Fire Relief Association


Councilor Evens  made a motion to approve Purchase Requisition regarding the payment to the Fire Relief Association, seconded by Paczkowski, Hemmesch abstained.  Motion passed unanimously.


Item #13: Other Matters of Concern and Related Matters


a.       August Workshop 8.21.14 – 2015 Budget, Private Wells, Sewer Hook ups, Munson Township.

b.      September Workshop 9.18.14 – Inspect City Streets/buildings.   Bode suggested they schedule a second meeting on the 17th because he believes they will not get all of it done.


Item #14: Adjournment


Mayor Mathiasen asked for a motion to adjourn. 

Councilor Paczkowski made a motion to adjourn, seconded by Evens.  Motion passed unanimously.


Mayor Mathiasen declared the meeting adjourned at 8:11 p.m.


Respectfully Submitted,



Martin M. Bode