Meeting Minutes of the Richmond City Council
Wednesday, August 6, 2014
City Council Meeting
Item #1: Call to Order/Pledge of Allegiance
Mayor
Mike Mathiasen called the meeting to order at 6:30 p.m. at
Council
Members noted as being present: Pat Evens, Jeff Mackedanz, Tim Paczkowski, Jim
Hemmesch, Mike Mathiasen
Also
present were: Martin Bode, City Administrator; Kevin Mooney, Parks Director; Gordon
Dingmann, Public Works Director; Lydia Mackenzie, Richmond EDA; Greg Stang,
People Service; Chris Boucher, Cold Spring, Richmond Police Department; Tammy
Paczkowski, Randy Jenniges, City Engineer;
Item #2: Approval of Agenda
Mayor Mathiasen asked if there
were any additions or changes to the Agenda.
Add
to Item #7 Resolution 169-14 Approval of Payment of Stearns County Invoice
200-2014
Add
to Item # 9c Resolution 170-14
Add
to Item # 9 a Resolution 171-14
Remove
9 a Presentation of certificates
Remove
9 c Private Wells
Add
to 11 e Highway 23 Meeting
Mayor Mathiasen asked for the
Approval of the Agenda, with changes.
Motion made by Councilor Paczkowski
to Approve Agenda, with changes, seconded by Councilor Mackedanz. Motion passed unanimously.
Item #3: Approval of the Meeting Minutes of July 2, 2014
Mayor
Mathiasen asked for any corrections or additions to the July 2, 2014, hearing
none, Mayor Mathiasen asked for a motion of approval.
Motion
made by Councilor Evens to Approve the Meeting Minutes of July 2, 2014,
seconded by Councilor Mackedanz. Motion
passed unanimously
Item #4: Approval Bills Paid
Mayor
Mathiasen asked for a motion of approval of Bills Paid
Council
asked about a check written for “fountain repair” at trailhead pavilion – this
was because of the unit freeze
up over the winter.
Motion
made by Councilor Paczkowski to Approve the Bills, seconded by Councilor
Hemmesch. Motion passed unanimously.
Item #5: Consent Agenda
A.
Resolution 163-14
Approval of July 2014 Journal Entries
B.
Resolution 164-14
Approval of July Donations
C.
Resolution 165-14
Tax Exempt Gambling Permit St’s Catherine & Joseph
D.
Resolution 166-14
Temporary 1-4 Day Liquor License River Lakes Figure Skating Club
E.
Resolution 167-14
Tax Exempt Gambling Permit River Lakes Hockey Inc.
F.
Resolution 168-14
Engagement letter, David Drown Associates
Motion made
by Councilor Evens to approve Consent Agenda, seconded by Councilor Mackedanz. Motion carried.
Item #6: Business Retention and Expansion (BR & E) Lydia Mackenzie, Richmond EDA
Mackenzie presented an overview of the BR &E
project she is steer heading in Richmond. She has held 2 meetings with Richmond Civic leaders – giving them an
overview of the project and what is needed.
Mackenzie stated she will now be contacting those
who had attended one of the meetings.
Item #7: 2013 Main Street Project Randy Jenniges, S E H
Resolution 169-14 Approval of Payment of Stearns
County Invoice 200-2014
Pay request #6 – Engineer
Jenniges is recommending paying this invoice, contingent on Engineer resolving
the retainage discrepancy.
Jenniges reported that
the 2013 Main Street Project is complete except for the County’s work on
crosswalks.
Council asked about the
sales tax exemption and should there be a reduction in cost. Jenniges explained that the contractors have
to pay sales tax so in contracts like this the tax is included.
Motion made
by Councilor Paczkowski to approve Resolution 169-14 Approval of Payment of
Stearns County Invoice 200-2014, pending the Engineer dealing with retainage
issue, seconded by Councilor Evens. Motion carried.
Item #8: Police Report Chris
Boucher
Boucher went over the May report. Boucher reviewed the information for the
Mock Crash. He reported that 6 officers went to the funeral for the
Mendota Heights Officer that was killed.
He also reported that they would be holding
a bike rodeo on August 20 at the Glacial Trail Pavilion.
Item #9: Department Reports
a. Parks and Arena Department – Kevin Mooney; Director
Mooney went over the upcoming events to be held at the arena. Election – August 12, State Bank of Richmond
– August 13, Oktoberfest –September 13. Mooney
stated he is obtaining quotes for ceiling maintenance. Mooney stated he will have more quotes at the
next meeting and would like to see the work completed before the ice is in.
Little League did some
work on the fields. Little league
tournament this past weekend – went well.
The school district has
taken over the soccer and will not be holding the games in Richmond. Mooney was very disappointed in losing the
soccer at the parks.
Music in the Park: Has 2 more evenings for the summer.
Mooney extended a thank
you to many businesses that helped make the Music in the Park series a success:
Cold Spring Record – for all the advertising; New Adventures-Golf Carts &
Sports Inc. for donating the trailer for the stage; Sponsors- Murphy Granite,
State Bank of Richmond, American Legion Post #292, Brinky’s Liquor, Plantenberg’s Market, a special thanks to Deb & Les Wille of Wild Willie’s Sandwich Schack.
Oktoberfest – September
13th at the arena. Many
events are planned. Mooney asked for
approval to pay the Polka Band $750.00 for Oktoberfest.
The Fire Relief Annual
German Dinner at the St’s Peter and Paul.
Mooney reported that the
Roller Derby was a lot of fun, well attended and everyone had a good time.
Council asked why the
flea market had to be cancelled. Mooney
reported that they told him that they just did not have the vendors.
Resolution 171-14 Approval of the Jolly Ramblers Poker
Band for Oktoberfest event.
Motion made
by Councilor Paczkowski to approve Resolution 171-14 Approval of Payment of The
Jolly Ramblers for Oktoberfest, seconded by Councilor Hemmesch. Motion carried.
b. Street Department- Gordon Dingmann
Director Dingmann gave a
river lakes days report and what the streets department did for the
festival. He stated that he puts in
about 52 hours for this event.
He stated he will be
doing some crack sealing in the next few weeks.
He also stated that he would be putting up a privacy fence on the west
side of the Cold Storage building – he will be using left over steal for this. This is a way of blocking all the electrical
spools from the trail area.
c. Water/Waste Water – Greg Stang, Regional Director, PeopleService
Mr. Stang gave the
monthly report.
Consideration
of Resolution 170-14 Acknowledging/Approving PeopleService annual CPI
adjustment.
Motion made
by Councilor Mackedanz to approve Resolution 170-14, seconded by Councilor Hemmesch.
Motion carried.
Mandatory hook up – per
city code 24-49 – Administrator Bode gave a report on the 2 letters that were
sent out. This will be put on the
workshop agenda for further discussion.
d. Fire Department – written report;
Mayor Mathiasen reviewed
the past month’s training and calls. He
reported that the Mock crash is Thursday August 7th. Free meal at 6:00 pm and the
mock crash at 7:00 pm.
Item #10: River Lake Days Report Pat Evens
Mr. Evens reported that
the celebration went off well. It was a
fun and well attended event. He extended a thank you to all city staff for
their hard-work. The next River Lake
Days Committee meeting is August 11, at City Hall at 7:00 pm.
Mayor Mathiasen
congratulated Pat Evens for his years of service with the river Lake Days
Committee.
Item #11: Council Reports
a. EDA – Next Meeting August 19, 2014 at 6:30 p.m. at
City Hall.
It was reported that a 2nd
matching fund loan was granted.
b. Planning Commission – Jeff Mackedanz
It was reported that they
reviewed and edited the zoning map, both rezoning and recoloring. Next meeting is August 28, 2014.
c. Tri-City Cable – Jeff Mackedanz reported they had a
meeting on July 9th and they are looking at upgrading equipment.
d. Rocori Trail Community Board – Tim Paczkowski reported
Next meeting on August 7th, 9:00 a.m. at Rockville City Hall.
e. Highway 23 Corridor Meeting – Jim Hemmesch reported he
attended the Highway 23 Corridor Meeting. He stated that the group received a
grant to do the environmental study from Richmond to Paynesville and then
Paynesville to Spicer – which is phase one in a three
phase process- to be completed in 2015.
Hemmesch reported that they no longer have funding earmarked for the Hwy
23 corridor and that it was reported that they are about 5 years out and
working on changing some of the ways
Item #12: Request for Council Action
a. Purchase Requisition regarding 1st half of
2014 donation to the Fire Relief Association
Councilor
Evens made a
motion to approve Purchase Requisition regarding the payment to the Fire Relief
Association, seconded by Paczkowski, Hemmesch abstained. Motion passed unanimously.
Item #13: Other Matters of Concern and Related Matters
a. August Workshop 8.21.14 – 2015 Budget, Private Wells, Sewer Hook ups, Munson Township.
b. September Workshop 9.18.14 – Inspect City
Streets/buildings. Bode suggested they schedule a second meeting on
the 17th because he believes they will not get all of it done.
Item #14: Adjournment
Mayor Mathiasen asked for
a motion to adjourn.
Councilor
Paczkowski made a motion to adjourn, seconded by Evens. Motion passed unanimously.
Mayor
Mathiasen declared the meeting adjourned at 8:11 p.m.
Respectfully
Submitted,
Martin
M. Bode
Administrator/Clerk/Treasurer