Meeting Minutes of the Richmond City Council

August 3, 2016

City Council Meeting

 

Item #1: Call to Order/Pledge of Allegiance

Mayor Hemmesch called the meeting to order at 6:30 p.m. at Richmond City Hall.

 

Council Members noted as being present: Jim Hemmesch, Pat Evens, Tim Paczkowski, Mike Mathiasen, Katy Kirchner

 

Also present were: Tesa Tomaschett, Administrator Clerk-Treasurer; Tammy Paczkowski, Cold Spring Record; Brad Busse, Channel 10;

 

Item #2: Approval of Agenda

Mayor Hemmesch asked if there were any additions or changes to the Agenda.

 

Motion made by Councilor Paczkowski to approve the Agenda, seconded by Councilor Evens. Motion passed unanimously.

 

Item # 3: Approval of the Meeting Minutes of July 6 workshop and July 6 meeting, 2016

 

Mayor Hemmesch asked for any corrections to the July 6 workshop and/or July 6 meeting minutes 2016.

Hearing none, Mayor Hemmesch asked for a motion of approval.

 

Motion made by Councilor Evens to approve the Meeting Minutes of July 6 workshop and July 6 , 2016 meeting, seconded by Councilor Mathiasen. Motion passed unanimously.

 

Item # 4: Approval of Bills Paid

 

Mayor Hemmesch asked if there were any questions or comments.

Council asked about the bill for the toilets was explained that the Lions park toilets were replaced

Centrasota Coop - #17728 asked if we check for local vendors to supply. Was told yes we do.

Mayor Hemmesch asked for approval of bills.

 

Motion made by Councilor Evens to Approve the Bills, seconded by Councilor Kirchner. Motion passed.

 

Item #5: Consent Agenda

a.       Resolution 154-16 Approval of July 2016 Journal Entries

b.      Acknowledge PeopleService June 2016 Written Report

c.       Acknowledge 2015 TIF Report and Management Letter Jason Murray, David Drown Associates, Inc.

 

Motion made by Councilor Evens to Approve the Consent Agenda, seconded by Councilor Paczkowski. Motion passed unanimously.

 

Item #6: Public Hearing Opting Out of MN Statutes, Section 462.3593

Mayor Hemmesch optioned the public hearing at 6:32 pm

 

Mayor Hemmesch asked for any further comments from the public. (3xs). Hearing none the Mayor closed the public hearing at 6:36 pm

a.       Consideration of Ordinance No. 2016-104 An ordinance opting-out of the requirements of MN Statute, Section 426.3593

Motion made by Councilor Paczkowski to Approve Ordinance No. 2016-104, An ordinance opting-out of the requirements of MN Statute, Section 426.3593 opting out of temporary dwellings, seconded by Councilor Kirchner. Motion passed unanimously.

 

Item #7 MN Public Facilities Authority

Resolution 155-16 Approving the final financing plan; approving amendments to the bond purchase and project loan agreement between the City and the Minnesota Public Facilities Authority; Approving Amendments to the GO Sewer revenue note, series 2006A; and authorizing the execution and delivery of the agreement, the note and related documents.

 

Motion made by Councilor Paczkowski to approve Resolution 155-16 Approving the final financing plan; approving amendments to the bond purchase and project loan agreement between the City and the Minnesota Public Facilities Authority; Approving Amendments to the GO Sewer revenue note, series 2006A; and authorizing the execution and delivery of the agreement, the note and related documents; Seconded by Councilor Kirchner. Motion carried.

 

MPFA-060014-R-FY07 Amendment #2

 

Motion made by Councilor Kirchner to authorize Mayor Hemmesch and Clerk Tomaschett to sign the originals of the PFA Loan agreement when they are sent, seconded by Councilor Evens. Motion passed unanimously.

 

Item #8 Department Reports

 

a.       Police Chief Chris Boucher gave the July police activity report.

b.      Fire- Chief Steve Kascht gave the July fire activity report. He also reported that pumper #2 is being inspected and repaired as needed. Chief also reported that they are looking for 3 additional fire fighters.

c.       Emergency Management Jesse Kollmann, EMS Director Kollmann gave the 2nd quarter report. He stated that the all 3 sirens are run off of batteries. He believed it would serve the City of Richmond more effectively.

Storm Report:

a.       July 11, tornado warnings, siren activated, spotters out, no damage

b.      July 5, Severe thunderstorm warning, spotters out, siren activated, no

c.       June 19, tornado warning, spotters out, sirens activated, no damage

d.      June 17, Sever thunderstorm, hail north of town, spotters out, sirens activated, no damage

e.       June 12 Severe thunderstorm, spotters out, No sirens, we did not sustain damage

Kollmann reported that he has been working with Randy Schackman updating Emergency Management plan and updating ID badges. He also reported that he is working on a succession plan with Schackmann.

 

Iten #9 Council Reports

 

a.       EDA it was reported that they have been working on selling the Main Street lot, working on getting information about the revolving loan fund and the community enhancement fund out to businesses, and looking at other properties for possible development. They also discussed the blue bike project and reminded people that they are taking donations for the bikes and shelter.

b.      Planning Commission no meeting was held, next meeting is August 26, 6:00 pm

c.       Rocori Trail meeting Aug 4th

d.      Tri City cable it was reported that they are purchasing new equipment that should allow for live feed.

 

Item #10: Request for Council Action- none

 

a.       Additional Purchase Requests, Allocations & Transfers - none

 

Item #11: Other Matters of Concern and Related Matters

         Primary election August 9 polls open 7 am 8 pm

         August 2 16: Filings for Mayor and two Council (4 year term), and one Council (2 year term)

 

Mayor Hemmesch asked for any additional items.

Hearing none, Mayor Hemmesch recessed the City Council meeting at 7:10 p.m.

 

 

 

 

7:30 p.m. Council Workshop

 

Council Members noted as being present: Jim Hemmesch, Pat Evens, Tim Paczkowski, Mike Mathiasen, Katy Kirchner

 

Also present were: Tesa Tomaschett, Administrator Clerk-Treasurer; David Blommel, City Engineer; Gordon Dingmann, Public Works Director;

 

Workshop Agenda

A.     Approval of the Agenda

Mayor Hemmesch asked if there were any additions or changes to the Agenda, hearing none, asked for the Approval of Agenda

Motion made by Councilor Evens to Approve Agenda, seconded by Councilor Mathiasen. Motion passed unanimously.

 

B.     Southeast Utilities/Annexation: Administrator Tomaschett requested the Council discuss the following items in preparation for the meeting with the residents.

 

a.       Annexation

b.      Percentage

c.       Term

d.      Interest Rate

e.       Cost

f.       Types of informational meeting: small group, normal Council meeting, 1:1 conversation, etc.

 

Council discussed items a-f.

 

The Meeting will be held on August 18th before Council Meeting, 6-7 one on one informational, 7 pm Council meeting.

Administrator will do rough draft on letter and send to Council for comments.

 

(7:43 PM Reconvene Council Meeting)

 

Council Meeting Agenda Continued

Item #3: Request for Council Action

 

Item #4: Other Matters of Concern and Related Items

         Councilor Evens questioned the Bill paying procedure and requested it be put on a future agenda. The Mayor explained that when the city hired an Administrator they gave them the authority to pay bills up to a certain dollar amount.

         Councilor Paczkowski asked to have the compost brought back to the Hemmesch farm. He said that he has concerns about the amount there is and what to do with the compost.

 

Council re-discussed the compost issue. Administrator Tomaschett asked for direction or another option from the Council. She explained that the Council has voted down using the Hemmesch farm, and also voted down burning the compost and without a unanimous vote it cannot go to the Hemmesch farm.

 

Motion made by Councilor Paczkowski to continue out the contract with the Hemmesch farm until December 31, 2016 January, seconded by Councilor Kirchner. Roll call vote: yes- Mathiasen, Paczkowski, Kirchner; No: Evens

 

Council continued discussion.

 

Motion by Mayor Hemmesch to close the compost until a location for brush is found, seconded by Paczkowski. Motion passed 4-1

 

Open Meeting Administrator Tomaschett reminded the Council that going forward attacking employees or performance review of an employee in an open meeting is not allowed and if Council has issues with employees they should bring it to the Administrator.

 

Next Council Meeting August 18, 2016

 

Item #5: Adjournment

Mayor Hemmesch asked for any additional comments, hearing none, declared the meeting adjourned at 8:55 pm

Respectfully Submitted,

 

 

Tesa Tomaschett

Administrator/Clerk/Treasurer