Meeting Minutes of the Richmond City Council

Thursday, July 21, 2016

City Council Workshop

 

Item #1: Call to Order/Pledge of Allegiance

 

Mayor Hemmesch called the meeting to order at 6:30 p.m. at Richmond City Hall.

 

Council Members noted as being present: Pat Evens, Tim Paczkowski, Katy Kirchner, Mike Mathiasen, Jim Hemmesch

 

Also present were: Tesa Tomaschett, City Administrator Clerk-Treasurer;

 

Item #2: Approval of Agenda

 

Mayor Hemmesch asked if there were any additions or changes to the Agenda, hearing none asked for the Approval of Agenda.

 

Addition to Workshop Agenda:

Section G. HR: pay scale up-date, job descriptions, employee handbook;

Section H. PFA Refinance

               

Motion made by Councilor Paczkowski to Approve Agenda, seconded by Councilor Kirchner.  Motion passed unanimously.

Mayor Hemmesch recessed the regular meeting in order for the Council to discuss the following workshop discussion items:

(6:34 p.m. Temporary recess to the Council Workshop)

 

Workshop Agenda

A.     Resolution 153-16 Authorization of outdoor concert at Jerry’s Firehouse Grill on June 17, 2017 – Council discussed some concerns:

                                i.            It needs to state in the resolution if the property is sold the new owner would need to make this request again.

                              ii.            Administrator verify the length of validity of Resolution 153-16

B.     Streets: discussed tarring the parking lot and sidewalk located at the glacial trail pavilion and Fir Avenue.

Council identified some concerns:

                                i.            Must locate property lines

                              ii.            Water runoff – must make sure the drainage is address,  (speak with Engineer)

                            iii.            Post a no parking sign: “no semi or overnight parking”

C.     Burning Brush – Tomaschett went over Mississippi topsoil pricing.  Council discussed burning the brush - they also discussed the concerns of business owners and residents with the smoke from burning.    Council requested speaking with the fire chief again regarding the department doing a burn.     The council discussed that they should finish the contract with Hemmesch for the remainder of this year.

D.     Temporary HealthCare Dwellings – Kirchner explained the discussion the planning commission had regarding this issue.  Tomaschett explained that the City can opt out and later write their own ordinance addressing this issue.  Tomaschett reported that she published a public hearing notice for August 3, 2016. 

E.      Part-Time Office Help – Tomaschett asked if she could have part time office help while the utility billing clerk is on vacation.

F.      City Survey – Tomaschett asked for council input for what they would like to have questions about.  Council stated the intent was to get residents input on the services provided and what changes or additional services they would like to see. 

Considerations before sending survey:

 

                                i.            Percentage of surveys returned (what is a reasonable amount)

                              ii.            Assumptions made by Council

                            iii.            Be prepared for results

                            iv.            Short surveys done frequently

                              v.            Lay a plan on how it is going to happen

                            vi.            Market the survey

                          vii.            Add demographics

 

G.     HR:

                                i.            Pay scale up-date

                              ii.            Job descriptions

                            iii.            Employee handbook

            Tomaschett asked if the council would approve her working with Kathleen Murphy or a company   to update the pay scale, job descriptions and the handbook.   The Council agreed that this is     needed and must meet the Pay Equity requirement and include fringe benefits.    The Council           would like Tomaschett to get a quote on the cost before beginning this process.  She will bring this to Council.

 

H.     PFA Refinance – memo from David Drown:  Tomaschett stated that there is a deficit of $70,000.00 and the bond council will need a plan in resolution form showing the action that will be taken before the refinancing is complete.  Council discussed taking $20,000 from reserves and $40,000.00 levy and $10,000.00 from water.  The resolution will be acted upon at the August 3rd council meeting.

 

I.        Tri-City cable will be getting new cameras and soon will be streaming live.

 

(7:43 PM Reconvene Council Meeting)

 

Council Meeting Agenda Continued

 

Item #3: Request for Council Action

A.     Resolution 153-16 Authorization of Outdoor Concert at Jerry’s Firehouse Grill on June 17, 2017

Motion made by Councilor Evens to Approve Resolution 153-16 Authorization of Outdoor Concert at Jerry’s Firehouse Grill on June 17, 2017, seconded by Councilor Mathiasen Motion passed unanimously.

 

B.     Streets - $40,000.00 for Fir Avenue, Glacial Trail Pavilion - sidewalk, tarring and drain.

Motion made by Councilor Kirchner to approve tarring and sidewalk of glacial trail pavilion lot not to exceed $40,000.00 and to place no parking sign, seconded by Councilor Paczkowski.  Motion Carried.

 

C.     Burning Brush

Motion made by Councilor Evens to contact Fire Department regarding burning of brush pile, seconded by Council Mathiasen. Motion failed.

Roll call: NO: Hemmesch, Paczkowski, Kirchner 

               YES: Mathiasen, Evens

 

 

 

D.     Temporary health care dwellings

Motion made by Councilor Evens to opt out of the requirements of Minnesota Statute, Section 462.3593, seconded by Council Mathiasen. Motion passed.   

Public hearing will be held on August 3, 2016.

 

E.      Part time office help-

Motion by Councilor Kirchner to allow Administrator Tomaschett to utilize part time office help during utility billing clerks vacation, seconded by Councilor Evens.  Paczkowski abstained. Motion carried.

 

 

Item #4: Other Matters of Concern and Related Items - none

 

 

Item #5: Adjournment

           

Mayor Hemmesch asked for any additional comments, hearing none, declared the meeting adjourned at 7:53 pm 

 

Respectfully Submitted,

 

 

Tesa Tomaschett

Administrator/Clerk/Treasurer