Meeting Minutes of the Richmond City Council

Wednesday, June 4, 2014

City Council Meeting



Item #1: Call to Order/Pledge of Allegiance


Acting Mayor Mike Mathiasen called the meeting to order at 6:30 p.m. at Richmond City Hall.


Council Members noted as being present: Mike Mathiasen, Pat Evens, Jeff Mackedanz, Tim Paczkowski


Also present were: Martin Bode, City Administrator; Gordon Dingmann, Public Works Director; Chuck Merten, Fire Chief; Jim Hemmesch; Mark, St. Cloud Times; Tammy Paczkowski, Cold Spring Record; Brad Busse, Channel 10. 


Item #2: Resolution 149-14 Acceptance of Mayor Scott Kron Resignation and Declare Mayor Vacancy


Motion made by Councilor Paczkowski to accept Mayor Scott Kron Resignation and Declare Mayor Vacancy, seconded by Councilor Mackedanz.  Motion passed unanimously.


Item #3: Resolution 150-14 Appointment to Fill Mayor Vacancy


Motion made by Councilor Evens to Appoint Mike Mathiasen to Fill Mayor Vacancy, seconded by Councilor Paczkowski.  Motion passed unanimously.


Item #4: Oath of Office


Mike Mathiasen took his Oath of Office


Item #5: Procedure for Filling Council Vacancy

            Resolution 151-14 Declaration of Council Vacancy


Motion made by Councilor Mackedanz to approve Resolution 151-14 Declaration of Council Vacancy and authorize advertising the vacant council position, seconded by Councilor Paczkowski.  Motion passed unanimously.


            Resolution 152-14 Appointment to fill Acting Mayor


Mayor Mathiasen explained that the acting Mayor would fill in for the Mayor if he could not make a meeting, or if something happened.  Mayor Mathiasen recommended Councilor Tim Paczkowski as asking mayor.


Motion made by Councilor Mackedanz to Approve Resolution 152-14 Appointing Tim Paczkowski to fill Acting Mayor, seconded by Councilor Mathiasen.  Motion passed unanimously.


Item #6: Approval of Agenda


Mayor Mathiasen asked if there were any additions or changes to the Agenda.  

            Add to Section11.c - Streets.

            Add to Section 14.d- Pat

Mayor Mathiasen asked for the Approval of the Agenda, with additions.


Motion made by Councilor Evens to Approve Agenda, with addition, seconded by Councilor Paczkowski.  Motion passed unanimously.


Item #7: Approval of the Meeting Minutes of May 7th, 2014


Mayor Mathiasen asked for any corrections or additions to the May 7th, 2014 minutes, hearing none, Mayor Mathiasen asked for a motion of approval.


Motion made by Councilor Evens to Approve the Meeting Minutes of May 7th, 2014, seconded by Councilor Mackedanz.  Motion passed unanimously


Item #8: Approval of Bills Paid

Mayor Mathiasen asked for a motion of approval of Bills Paid

            Council asked about check #16265- John Deere Financial: Mower Repairs – lifting mechanism on large mower.

            Council asked about check #16274 – Wiedner’s Plumbing & Heating – lift Station by treatment plant

Motion made by Councilor Paczkowski to Approve the Bills, seconded by Councilor Mackedanz.  Motion passed unanimously.


Item #9: Consent Agenda


A.     Resolution 145-14 Approval of May 2014 Journal Entries

B.     Resolution 146-14 Approval of May Donations

C.     Resolution 147-14 Approval of MN Lawful Gambling Permit to Richmond American Legion Post 292

D.     Resolution 148-14 Approval of Amending Corporate Resolution with the State Bank of Richmond


Motion made by Councilor Mackedanz, to approve Consent Agenda, seconded by Councilor Paczkowski. Motion carried.



Item #10: Presentation and Actions Items –   None



Item #11: Department Reports


a.       Police Department- Chief Boucher reported on the past month activities. 

Chief Boucher asked if the fence for River Lake Days could be moved to this side of walking trail; leaving the trail on the outside of the fenced in area.   Administrator Bode stated that it would be taken care of.

Chief asked the Council if he could make his report every 2 months.   Council stated that they like to have the written report.

Chief Boucher reported that there is a peeping tom in the area.  He reminded people to call the police if they see something not right or suspicious.

b.      Fire Department – Chief Chuck Merten; Merten reviewed the past month’s training and calls.

Chief Merten stated that there fundraiser was a success.  He extended his appreciation for all those who attended and those individuals and businesses who donated items for the auction.

c.       Streets – Gordy Dingmann, Public Works Director

He reported that the main street project punch list is underway.

Compost – Mr. Dingmann reported that the compost is going well.  Council reminded the residents to continue to keep the compost clean and take their bags and containers with them.

d.      People Service – written report

Mayor Mathiasen read the Certificate of Commendation awarded to the City of Richmond and the Wastewater Treatment facility.


Item #12: Council Reports


a.       EDA – it was reported that the EDA has three programs they are working on and very excited about.

1.      The Richmond Commercial Enhancement fund for commercial properties.  It is an enhancement matching deferrable loan program – up to $1500.00 in matching dollars.   Applications will be available at City Hall.

2.      The Revolving loan fund

3.      Business Retention and Expansion program – it was reported that this program is in its infancy and he will have more details in the coming months.

b.      Planning Commission – They discussed annexation, and that they worked further on accurately zoning of property, etc.  The next meeting is June 29, 2014, if needed.

c.       Tri-City Cable – next meeting is July 9th at 5:00 pm

d.      Stearns County Municipal League Meeting – they met on May 20th.  He reported that they recorded the meeting and it is now on u-tube.   The main speaker was Gary Carlson, LMC – he gave an update from the Capital.  The big item was a discussion around sales tax and the Cities.  The joint powers agreement will be added to the exemption in 2016.  Also playground equipment and pool equipment will be exempt starting July 1, 2014.   Mr. Paczkowski also reported that the City will need to adopt a policy regarding golf carts on county roads.    The budget dates have been moved to September 30 (old date was September 15).

e.       Rocori Trail Community Board – they met on May 1st.  He reported that they received the report indicating that there were no properties on the historical registry.  Next meeting is tomorrow June 5th 9:00 am in Rockville.


Item #13: Request for Council Action


a.       Oktoberfest Band -  Administrator Bode reported that they have an engagement contract with the band Killer Hayseeds for $2,000.00

b.      MAOSC Dues – Administrator Bode reviewed the dues request


            Council asked when the Oktoberfest became a city function.  It was reported that it became a part of the Parks             department 2 years ago.  It was also reported that Oktoberfest in the past has been financed by donations and             sponsors.  They are looking for the same this year.


Motion made by Councilor Paczkowski, to pay the Oktoberfest and the MAOSC Dues, seconded by Councilor Mathiasen. Roll Call Vote, Voting In Favor: Paczkowski, Mackedanz, and Mathiasen, Opposed: Evens.  Motion passed.


Item #14: Other Matters of Concern and Related Matters



a.       Richmond Royals Insurance – Administrator Bode stated that he spoke with a representative from the Richmond Royals and they will be taking care of this with in the week.

b.      River Lake Days – July 17 – 20.  It was reported that everything is coming along nicely.  The buttons are at the business for purchase.  The city resolution will be at the next council meeting.  The Certificate of Liability insurance will be mailed to the City.  Roller derby on Thursday night, pi races on Friday night, parade and fireworks on Saturday night, big breakfast on Sunday and many , many thing to do all day long on Friday and Saturday.  Anyone who wants to volunteer to help clean up on Sunday would be appreciated. 

c.       2005 Water Tower Paint Issues:  Administrator Bode reported that he received a concern from Chad Johnson, with Peopleservice that the water tower has some premature wearing on the stem and base.  He received a quote from one company and will be obtaining more quotes from other companies.

d.      Council Member asked about exiting procedures i.e. employee returning city property.

e.       2014 Fishing Tournament- June 14th

f.       Music in the Park – last night was the first night for music in the park.  They thought there were around 200 people attending.  Council encouraged all to attend and thanked those that did.

g.       Letter of thanks – from the 3rd grade class of Sts. Peter and Paul.   Mayor Mathiasen read the thank you letter written by the 3rd graders who came to City Hall and spoke with the Administrator and Utility Billing Clerk.



Item #15: Adjournment


Mayor Mathiasen asked for a motion to adjourn. 

Councilor Evens made a motion to adjourn, seconded by Mackedanz.  Motion passed unanimously.


Mayor Mathiasen declared the meeting adjourned at 7:30 p.m.


Respectfully Submitted,




Martin M. Bode