Meeting Minutes of the Richmond City Council

February 25, 2016

City Council Workshop

 

 

Item #1: Call to Order/Pledge of Allegiance

Mayor Hemmesch called the meeting to order at 6:30 p.m. at Richmond City Hall.

 

Council Members noted as being present: Jim Hemmesch, Pat Evens, Josh Worm, Mike Mathiasen, Tim Paczkowski

Also present were: Cindy Anderson, Interim Administrator Clerk; David Blommel, City Engineer, S E H.; Steve Kascht, Fire Chief; Chuck Merten, Relief Assc. President; Jesse Kollmann, Asst. Fire Chief; Gordon Dingmann

 

Item #2: Approval of Agenda

Mayor Hemmesch asked if there were any additions or changes to the Agenda.   

            Add: #3 – Resolution 114-16 Request for Minor Subdivision

            Add: #10b: KDV- Review 2016 transactions during Administrator transition

            Add: #10c: EDA County Lot Resolution 115-16 Authorization of Waiving of Past due water/sewer utility bills                                     and deferring past due assessments

                               

Motion made by Councilor Paczkowski to approve the Agenda with additions, seconded by Councilor Mathiasen.  Motion passed unanimously.

 

Item # 3:  Planning Commission

 

Paczkowski and Worm explained that the planning commission are recommending approval of Resolution 113-16 114-16.  They held a public hearing, had no public comments.  They reviewed the requests.

 

A.     Approval of Resolution 113-16 Request for Variance for rear yard and side yard setbacks for Brinky’s Liquor

 

Mayor Hemmesch asked if there were any questions or comments.   Mayor Hemmesch asked for a motion of approval.

 

Motion made by Councilor Evens to Approve of Resolution 113-16 Request for Variance for rear yard and side yard setbacks for Gary Brinkman, dba Brinky’s Liquor, seconded by Councilor Mathiasen.  Motion passed unanimously.

 

B.     Approval of Resolution 114-16 Request for Minor Administrative Subdivision

 

Mayor Hemmesch asked if there were any questions or comments.   Mayor Hemmesch asked for a motion of approval.

 

Motion made by Councilor Evens to Approve of Resolution 114-16 Request for Minor Administrative Subdivision for Alvin Dingmann, dba Southside Gas and Bait,  seconded by Councilor Mathiasen.  Motion passed unanimously.

 

Item # 4: City Engineer Report David Blommel, City Engineer

 

  1. SE Water – Sewer Extension Plan

Blommel presented a plan and cost sheet for sewer water extension across Hwy 23.

Blommel explained that he and the Interim Administrator held a meeting with an owner of a property across 23 that would like to have water and sewer.    Council discussed the possibilities and the cost involved.  They directed the Interim Administrator (along with the Mayor’s input) to write a letter to business and home owners in the area.

 

 

 

 

Item #5: Fire Department – Steve Kascht, Fire Chief; Chuck Merten, Relief Association President

 

Kascht and Merten reviewed 2 options for a new location for the Richmond Fire Department.  They explained that they do not have enough space at the current location.  They reviewed the estimated costs of a new location.  They also discussed a commitment from the Richmond Relief Association to continue to provide funds towards the building funds.

 

The Council agreed that the fire department needs more space.  It was recommended that they form a committee involving residents of Richmond.  The Committee will be made up of the Richmond Relief Association President, Richmond Fire Chief and Assistant Chief, the City Council and 10 residents appointed by the Council (2 per Council member). 

The Committee will hold its first meeting on April 19th at 6:30 pm.

 

Item #6: Letter – Human Trafficking

 

Council reviewed the letter and resolution example.  The Council decided to put this on the March 17th agenda.  They directed the Interim Administrator to contact Howe, Fischbach or representative involved and determine if there is a resolution that they have already written.

 

Item #7: Annexation

 

Interim Administrator Anderson stated that she has learned that Nature Park is not currently in the city limits and would like to move forward with the annexation process.  The Council agreed.

 

Item #8: Open Administrator Position

 

The Council reviewed the questions and the rating sheet.  They will take the next few weeks to review the applications, complete the rate sheet for each and turn them into the Interim Administrator.  The review of the notes will be on the March 17th Council workshop.

 

Item #9: Mayor’s questions of auditors

           

Mayor reviewed some questions he asked the auditor.

Asked how it is determined what amount the City will contribute to the relief association: auditor response – it is up to each city to determine amount.

Can the City pay for meals for evening training, t shirts, jackets, etc.: auditor response – it does not meet the public purpose standard.  And the clothing is not a designated uniform.

He asked if the loans from the Water fund are being paid back – auditor response – yes, the arena paid this year and has another 3 years to pay back.  The EDA loan is a small loan for them to work with if needed.

 

Item #10: Council Action

a.       Purchase Requests, Allocations & Transfers - none

b.      EDA- County Lot - Evens explained that the EDA is planning on purchasing the County lot for the purpose of resale.  The EDA requested the Council approve waiving the past due utility bill and deferring the past due assessments.

 

Mayor Hemmesch asked if there was any further discussion.

 

            Resolution 115-16 Authorization of Waiving of Past due water/sewer utility bills       and deferring past due             assessments

 

Motion made by Councilor Paczkowski to Approve Resolution 115-16 Authorizing waiving the past due water/sewer utility bills and deferring past due city assessments, seconded by Worm.  Motion passed unanimously.

 

 

Item #11: Other Matters of Concern and Related Matters - none

 

Next Council Meeting: March 2, 2016 6:30 pm

 

Item #12: Adjournment

Mayor Hemmesch asked for any additional items. 

Hearing none Mayor Hemmesch declared the meeting adjourned at 8:25 p.m.

 

Respectfully Submitted,

 

 

Cindy Anderson

Interim Administrator Clerk