Meeting Minutes of the Richmond City Council

January 14, 2016

City Council Workshop

 

 

Item #1: Call to Order/Pledge of Allegiance

Mayor Hemmesch called the meeting to order at 6:30 p.m. at Richmond City Hall.

 

Council Members noted as being present: Jim Hemmesch, Pat Evens, Josh Worm, Mike Mathiasen, Tim Paczkowski

Also present were: Cindy Anderson, Utility Billing Clerk; David Blommel, City Engineer, S E H.

 

Item #2: Approval of Agenda

Mayor Hemmesch asked if there were any additions or changes to the Agenda.

Motion made by Councilor Worm to approve the Agenda, seconded by Councilor Mathiasen. Motion passed unanimously.

 

Item # 3: Approval of Resolution 107-16 LMC Liability Coverage Waiver

 

Mayor Hemmesch asked if there were any questions or comments. Mayor Hemmesch asked for a motion of approval

 

Motion made by Councilor Paczkowski to Approve of Resolution 107-16 LMC Liability Coverage Waiver, seconded by Councilor Evens. Motion passed unanimously.

 

Item # 4: City Engineer Report David Blommel, City Engineer

 

  1. Consideration of Approval of Resolution 108-16 Pay Request #2 for Gertken Bro's for Maple Street project.

Blommel explained that this request is in line with the bid and this is for work already completed.

 

Motion made by Councilor Paczkowski to Approve Resolution 108-16 Pay Request #2, seconded by Councilor Mathiasen. Motion passed unanimously.

 

Blommel also explained that he had to have his staff on site longer than anticipated in his bid and they will need to be back in the spring to finish the project. He explained to Council that he will have an extra $2,000.00 - $4,000.00 of Engineer costs. He also expressed that he will only bill for hours worked. Council understood.

 

  1. SE Water Sewer Extension Plan

Blommel explained that there had been 2 requests for water in the area, and reviewed some options for the city.

Council discussed the different options; all agreed that there must be an agreement to annex into the city before they would provide water.

Council approved that the Engineer could put together a report that outlines the cost for providing water and sewer. The estimated cost for putting the report together is @ $1,500.00. Council agreed to this expense.

 

Item #5: Open Administrator Position

 

Council discussed the different options for them: Hiring an Administrator/Clerk/Treasurer or Hiring an Administrator/Clerk and A Financial Director/Utility Billing Clerk.

The Council discussed wanting an Administrator who could be available to work on some of the items related to growth and development, and future improvement projects. They also wanted an administrator to have finance director experience.

After some discussion the Council decided to move forward with hiring an Administrator/Clerk/Treasurer.

 

Resolution 109-16 Authorizing Advertising for the Administrator/Clerk/Treasurer Position

The Council directed staff to put together the ad and the job description for their review.

The Council set a deadline for accepting applications for February 26th, 2016.

 

Motion made by Councilor Evens to Approve Resolution 109-16 Authorizing Advertising for the Administrator/Clerk/Treasurer Position, seconded by Councilor Mathiasen. Motion passed unanimously.

 

Item #6: Township Letter regarding Solar Farm

Council reviewed the letter and discussed some of the misinformation within the letter.

 

Item #7: Council Action

a.       Purchase Requests, Allocations & Transfers - none

 

b.      Phone It was explained that the Administrator phone is many years old and he may want to take it with him. The Council agrees that he could purchase the phone for $25.00 and have all city related data wiped clean.

 

Motion made by Councilor Evens to Approve Administrator purchasing the phone for $25.00, provided he wipes all city data from the phone before leaving, seconded by Councilor Worm. Motion passed unanimously.

 

c.       Locker Room Furnace It was explained that the locker room furnace at the Arena is in need of replacement. The Arena Director provided 2 quotes. The Council discussed the 2 quotes.

 

Motion made by Councilor Evens to Approve replacement not to exceed $12,000 plus electrical, and if possible going with local quote first, if local company unable then going with 2nd quote, seconded by Mayor Hemmesch. Motion passed unanimously.

 

Item #9: Other Matters of Concern and Related Matters

         Reminder of Stearns County Municipal League Meeting January 19th, 2016 at 6:30pm in Paynesville

         January 18th Holiday, City Hall will be closed.

         January 20th staff will be at training and city hall will be closed in the morning.

         Next Council Meeting February 3, 2016

 

Item #10: Adjournment

Mayor Hemmesch asked for any additional items.

Hearing none Mayor Hemmesch declared the meeting adjourned at 8:04 p.m.

 

Respectfully Submitted,

 

 

Cindy Anderson

Utility Billing Clerk