Meeting Minutes of the Richmond City Council

October 5, 2016

City Council Meeting

 

Item #1: Call to Order/Pledge of Allegiance

Mayor Hemmesch called the meeting to order at 6:30 p.m. at Richmond City Hall.

 

Council Members noted as being present: Jim Hemmesch, Pat Evens, Tim Paczkowski, Mike Mathiasen, Katy Kirchner

 

Also present were: Tesa Tomaschett, Administrator Clerk-Treasurer; Greg Stang, People Service; Gordon Dingmann, Public Works Director; Kevin Mooney, Parks & Arena Director; Steve Kascht, Fire Chief; Jesse Kollmann, EMS Director; Jason Blum, Police Dept.; Heidi Stalboerger, Wakefield Township Clerk;

 

Item #2: Approval of Agenda

Mayor Hemmesch asked if there were any additions or changes to the Agenda.   

                Add to 6. c. Lightning struck well house: quote for repairs

 

Motion made by Councilor Kirchner to approve the Agenda with addition, seconded by Councilor Paczkowski.  Motion passed unanimously.

 

Item # 3: Approval of the Meeting Minutes of September 7 and September 15 workshop, 2016

 

Mayor Hemmesch asked for any corrections or additions to the September 7 and September 15 workshop, 2016 Minutes.

               

Mayor Hemmesch asked for a motion of approval.

 

Motion made by Councilor Evens to approve the Meeting Minutes of September 7 and September 15 workshop, 2016, with changes, seconded by Councilor Mathiasen.  Motion passed unanimously.

 

Item # 4: Approval of Bills Paid

 

Mayor Hemmesch asked if there were any questions or comments.   

Mayor Hemmesch asked for a motion of approval of Bills Paid.

           

Motion made by Councilor Paczkowski to Approve the Bills, seconded by Councilor Kirchner.  Motion passed.

 

Item #5: Consent Agenda

a.       Resolution 167-16 Approval of September 2016 Journal Entries

b.      Resolution 168-16 Authorization of Temporary 1-4 Day liquor license for Sts. Peter & Paul school on November 19, 2016 at the Sts. Peter & Paul school/parish center

c.       Resolution 169-16 Hiring of seasonal workers for the River lakes civic arena ice season

d.      Acknowledge PeopleService September 2016 Written Report

 

Motion made by Councilor Paczkowski to Approve the Consent Agenda, seconded by Councilor Kirchner.  Motion passed unanimously.

 

Item #6: Water Report - Greg Stang, PeopleService

a.       Maintenance Refund – Any unused is refunded back to the City annually.  This year’s refund is $8312.00. 

b.      Water sewer repairs at Royals baseball park – Greg reviewed the lines that there is a leak and in need in repair. He recommended that we dig down at 1st and Lion and check the valve, if damaged then cut before the valve and close it off. (Approx. cost $3100.00).   

Also run a new pipe line with T included from Maple to meter.  (Approx. $6100.00)

Council discussed the different options. It was recommended that we replace the valve, shut it down for season and leave it until next spring and then we can test the line and replace if necessary.

Motion made by Councilor Kirchner to approve replacing the valve and not to exceed $4,500.00, seconded by Councilor Mathiasen.  Motion passed unanimously.

 

c.       Lightning struck well house- Stang reported that lighting hit our well station.  He found well #5 was not working, the meters were not working.  After research with a staff and Preferred Controls it was determined that lightening did hit and fuses were blown internally (in the water plant).  The wells are usable but in need of repairs, quote for repairs – approx. $52,750.00

Administrator Tomaschett reported that a claim has been submitted to the insurance company and the adjuster will be out tomorrow.

d.      Well #4 – Stang reported that they are watching the screen may need to be cleaned or replaced.  He will keep the Council updated.

e.       Hwy 23 corridor – he reported that they are working on a wellhead emergency response plan.

f.       Roscoe – Stang reported that they are looking at using a pond system.

 

Item #7: Small Cities Development Program Grant

a.       Tomaschett reported that she will be recording the documents at the county because the businesses sold.  She handed out the August 18, 2011 minutes – that reflected the decision that was made for this grant.

b.      Resolution 170-16 Satisfaction of Grant for Heying & Torborg Enterprises

Motion made by Councilor Paczkowski to Approve Resolution 170-16 Satisfaction of Grant for Heying & Torborg Enterprises, seconded by Councilor Kirchner.  Motion passed unanimously.

 

c.       Resolution 171-16 Satisfaction of Grant for Plantenberg Market, Inc.

Motion made by Councilor Kirchner to Approve Satisfaction of Grant for Plantenberg Market, seconded by Councilor Mathiasen.  Motion passed unanimously.

 

Item #8: Department Reports

a.       Police Department – Sargent Jason Blum reviewed the June 2016 activity

b.      Public Works – Gordon Dingmann, Public Works Director

Gave his summer report;

·         Parking lot was paved; he reported that he may be waiting until spring to do the striping.  He may be able to cost share with the area businesses.   He stated that signs will be put up this fall.

·         Fir avenue was paved

·         Sidewalk – he reported that he found a person who can do it this week for $2760.00

·         He reported he is getting quotes for led lights to do next year

·         Stearns Electric will be replacing theirs as they go out

·         He asked that people do not blow the leaves into the street.  This causes problems for drainage and sweeping.

·         Fall banners were put up on main street

·         Compost will be open until weather does not allow – approx. November 1, 2016

c.       Parks/Arena- Kevin Mooney

Gave his fall report

·         Ice is in and skating has begun

·         The main disconnect box became hot – he had them looked at and repairs were made.

·         He reported on the repairs he has made with the building and equipment.

·         The open skate sessions have been scheduled and can be found on the website.

·         Vandalism at Centennial park – this has been taken care of

·         Pitching mound at Royals park is being replaced

·         Rocori Trails meeting is tomorrow 10.6.2016

·         Council asked about buses parking on the new parking lot – it was reported that the lot can handle the weight of the buses.

d.      Fire – Steve Kascht

Gave his September report

Kascht reported that he interviewed 4 individuals for the open positions.  He requested that the Council approve hiring the 4 individuals pending the background checks.

Motion made by Councilor Evens to Approve hiring the interviewed 4 firefighters, pending background checks, seconded by Councilor Mathiasen.  Hemmesch abstained. Motion passed.

Kascht reported that the lettering has been put on the donated vehicle, it is now usable

Halloween party at Richmond Fire Hall is October 31 4:30 pm – 8:30 pm

Fire prevention week is next week:

·         Change out batteries in smoke detector

·         Have an escape plan for your family

 

Iten #9: Council Reports

a.       EDA – Evens reported that the EDA met on September 27, 2016.  He stated the members are meeting with business owners around Richmond and discussing options available to them.  He also reminded them the lot is for sale, call City hall for information.

b.      Planning Commission – Kirchner reported that they had met on September 22, 2016.  She reported that the planning commission will be updating the comprehensive plan.  They will have the city planner attend the next meeting to help them get the process started.

Item #10: Request for Council Action- none

 

a.       Additional Purchase Requests, Allocations & Transfers - none

 

Item #11: Other Matters of Concern and Related Matters

a.       Next Council Meeting – October 20 2016 at 6:30 pm.

b.      Stearns County Municipal Meeting – October 18 at 6:00 pm at the Gathering space at Sts. Peter & Paul. All cities in the area, County Commissioners, Sheriff’s department, Stearns County Attorney, Politicians - are welcome to attend.

 

Item #12: Adjournment

Mayor Hemmesch asked for any additional items. 

Hearing none Mayor Hemmesch declared the meeting adjourned at 7:50 p.m.

 

Respectfully Submitted,

 

 

Tesa Tomaschett

Administrator Clerk-Treasurer