Meeting Minutes of the Richmond City Council

Thursday, October 20, 2016

City Council Workshop

 

Item #1: Call to Order/Pledge of Allegiance

 

Mayor Hemmesch called the meeting to order at 6:30 p.m. at Richmond City Hall.

 

Council Members noted as being present: Pat Evens, Tim Paczkowski, Katy Kirchner, Jim Hemmesch

Council Members noted as being absent: Mike Mathiasen

 

Also present were: Tesa Tomaschett, City Administrator Clerk-Treasurer; David Blommel, City Engineer; Gordon Dingmann, Public Works Director; Adam Ripple, City Attorney;

 

Item #2: Approval of Agenda

 

Mayor Hemmesch asked if there were any additions or changes to the Agenda, hearing none asked for the Approval of Agenda.

Additions to Agenda:

Item #3: Closed Meeting – Employee Review

Item #4 a. Resolution 176-16 Approval of Employment Agreement

Item #4 b. Request for time off

 

Additions to Workshop Agenda:

Section A.c. Authorization of payment #4 – Maple Ave S

Section C. Resolution 175-16 Authorization of exempt gambling permit for Midwest outdoors unlimited

Section F. Water tower radio replacement options

               

Motion made by Councilor Paczkowski to Approve Agenda, with additions, seconded by Councilor Kirchner.  Motion passed unanimously.

 

(6:34 p.m. Temporary recess to the Council Workshop)

Mayor Hemmesch recessed the regular meeting in order for the Council to discuss the following workshop discussion items:

 

Workshop Agenda

A.     Maple Ave Final Assessment – David Blommel, City Engineer

Blommel reviewed the cost of the project and the options that the Council has for this project.

a.       Resolution 172-16 Declaring Cost to be assessed, and ordering preparation of proposed assessment – Council discussed some of the options.

Motion made by Councilor Evens to Approve Resolution 172-16 Declaring Cost to be assessed at 70% of project at 4% interest, and ordering preparation of proposed, seconded by Councilor Hemmesch.  Motion passed unanimously.

 

b.      Resolution 173-16: Approving Hearing Date on Proposed Assessment

Motion made by Councilor Kirchner to Approve Resolution 173-16: Approving Hearing Date of November 17 at or as close to 6:30 pm on Proposed Assessment, seconded by Councilor Evens.  Motion passed unanimously.

c.       Authorization for payment #4 – Maple Ave S.

Blommel explained that the project is complete and that Gertken will seed this spring.

Motion made by Councilor Hemmesch to Approve Payment #4, seconded by Councilor Paczkowski.  Motion passed unanimously.

 

B.     Resolution 174-16: Authorization for lawful gambling exempt permit application by Knights of Columbus on November 19, 2016 at Sts. Peter & Paul School.

Motion made by Councilor Evens to Approve Resolution 174-16: Authorization for lawful gambling exempt permit application by Knights of Columbus on November 19, 2016 at Sts. Peter & Paul School., seconded by Councilor Kirchner.  Motion passed unanimously.

 

C.     Resolution 175-16: Authorization of Exempt Gambling Permit for Midwest Outdoors Unlimited on January 24, 2017 at Haffley’s Bar

Motion made by Councilor Evens to Approve Resolution 175-16: Authorization of Exempt Gambling Permit for Midwest Outdoors Unlimited on January 24, 2017 at Haffley’s Bar, seconded by Councilor Kirchner.  Motion passed unanimously.

 

D.     Water/Sewer Direct Pay Incentive – Administrator Tomaschett explained that we are looking at ways of getting water/sewer customers to sign up for direct pay.  She explained that we currently have 56 accounts out of about 640 set up for direct pay.   The Council discussed options.  

Motion made by Councilor Kirchner to offer .50 incentive off per bill for 2 years (January 1 2017- December 31, 2018), seconded by Councilor Paczkowski.  Motion carried.

 

E.      Proposed new office hours- Administrator Tomaschett presented a request from employee to change the hours to 7am – 5pm  Monday – Thursday (as this is the bulk of city business).  Council discussed the options.

Motion made by Councilor Kirchner to approve Utility Billing Clerk hours to be 4 ten hours days, seconded by Councilor Evens. Motion carried.

 

Office Hours – Council discussed different options for City Hall.    Council made no change at this time.

 

Council decided that the 4 ten hours days for the Utility Billing Clerk will be Tuesday – Friday 7 am – 5 pm. And are to be set temporarily and Council will review in a few months to determine if this is something they wish to continue with.

 

Holiday Hours – Council discussed that holiday hours should be reflected as 8 hours paid per holiday. When a holiday falls on a scheduled work day this employee must compensate the remaining 2 hours with vacation time; when the holiday falls on unscheduled work day they will need to adjust the work week.  Administrator Tomaschett will review current policy regarding this matter.

 

F.      Water tower radio options

Motion by Councilor Paczkowski to spend up to $2,672.00 on repair of radios for Water tower 1 and 2, seconded by Councilor Kirchner.   Motion carried.

 

G.     Draft Survey:  Councilor Kirchner reviewed the survey that she and Tomaschett are working on. Councilor gave suggestions for changing the template of the survey.    Tomaschett will send the final draft via email for council to review. 

 

(8:09 PM Reconvene Council Meeting)

Council Meeting Agenda Continued

 

Item #3: Request for Council Action

A.     Closed Meeting – Employee Review of City Administrator-Clerk Treasurer

 

Mayor Hemmesch closed the regular council meeting at 8:10 pm for Employee Review

Mayor Hemmesch opened the regular council meeting at 8:37pm

 

Item #4: Request for Council Action Purchase Requisitions Allocations and Transfers

 

Motion made by Councilor Evens to approve Group XVI, Step1.  Motion failed for lack of second.

 

Motion made by Councilor Kirchner to Approve Group XVI, Step 2 Resolution 176-16: Approval of Employment Agreement seconded by Councilor Paczkowski.  Roll Call: yes- Hemmesch, Paczkowski, Kirchner; No-Evens.   Motion passed 3-1.

 

Contract with Administrator Clerk-Treasurer Tomaschett will run December 1, 2016 – November 30, 2017; with review done in October.

Contract with Administrator Vacation time change will occur at time of hiring date.

 

a.       Resolution 176-16: Approval of Employment Agreement with Tesa Tomaschett

Motion made by Councilor Kirchner to approve Resolution 176-16: Approval of Employment Agreement with Tesa Tomaschett, seconded by Councilor Paczkowski.  Motion approved.

 

b.      Request for time off:  Tomaschett requested December 20-January 6, 2017 off.  Requested using her acquired vacation time earned and any extra hours she may have from meetings. 

Motion made by Councilor Evens to Approve requested time off, seconded by Councilor Kirchner.  Motion passed unanimously.

Tomaschett stated that the current Utility Billing Clerk will attend any meetings the administrator has scheduled and will complete any year end tasks necessary to keep city running smoothly. 

 

Council requested that she have a list of emergency numbers and a backup with a neighboring city administrator to deal with matters here that may come up while she is on vacation.

 

Item #5: Other Matters of Concern and Related Items – none

 

Nuisance complaints – items will be directed to Administrator who handles day to day complaints.

Next Council Meeting- November 2nd, 2016

 

Item #6: Adjournment

           

Mayor Hemmesch asked for any additional comments, hearing none, declared the meeting adjourned at 9:02 pm 

 

Respectfully Submitted,

 

 

Tesa Tomaschett

Administrator/Clerk/Treasurer