Meeting Minutes of the Richmond City Council
October 22, 2015
City Council Meeting and Workshop
Item #1: Call to Order/Pledge
of Allegiance
Mayor
Hemmesch called the meeting to order at 6:30 p.m. at Richmond City Hall.
Council
Members noted as being present: Jim Hemmesch, Pat Evens, Josh Worm, Tim
Paczkowski
Planning
Commission Members noted as being present: Jeff Mackedanz, Ken Gertken
Also
present were: Martin Bode, City Administrator; David Blommel, City Engineer;
Lewis Heurung; Chris Hopfer; Angela Simon; Mike Schreifels; Tammy Paczkowski,
CS Record;
Council
Member Noted as absent: Mike Mathiasen
Item #2: Approval of Agenda
Mayor Hemmesch asked if there
were any additions or changes to the Agenda.
Mayor
Hemmesch asked for a motion to approve the agenda.
Motion
made by Councilor Paczkowski to approve the Agenda, seconded by Councilor Worm. Motion passed unanimously.
Item #3: Public Hearing Regarding
Maple Ave S Utility Extension
a. Mayor Hemmesch Opened Public Hearing 6:03 pm
City Engineer David
Blommel reviewed the Maple Avenue Utility Extension project: the City will be installing: Proposed
Improvements: 8’ water main, new sanitary sewer, new fire hydrant.
Blommel explained that
the project was quoted and the lowest quote was Gertken Bros.
Construction.
Total project cost –
$130,617.00
Preliminary Special
Assessments: Blommel explained that the assessments are for those that directly
benefit from this new project. The
practice is to assess 100% of the new improvements to the property owners. Blommel explained that he has calculated any
estimated assessment based on the frontage.
Prior to the final assessment hearing the terms of assessment, interest
and length to pay, shall be determined.
Blommel reviewed the
project timeline:
Design Completed in August
2015
Oct. 5 – open
construction quotes
Oct. 22- Public Hearing –
Council awarded project
Oct. 26- earliest date to
begin construction
Special Assessment
Hearing – after all the costs are in (probably this winter)
Lewis Heurung – stated that
his property has no interest in this project.
He uses the property only for storage.
He did state that he has a well and he would use a port-a-potty for
sewer.
Mayor explained that the
actual assessment must be agreed upon by the Council at the final assessment
hearing. Councilor Evens explained that
when the City does a project they do not just do one home at a time, (that
would not be feasible to anyone). The
City looks to the future and how the project benefits all.
Lewis Heurung – stated
that he has tried to sell the property and has not been able to do this.
Mike Schreifels – stated
that he has a business partner on this property. He stated that his property is storage only
and he does not have water. Mr.
Schreifels stated that he sees no benefit to his property.
Mayor Hemmesch asked for
any further comments.
Mr. Schreifels asked to
have the assessment tabled until the property is annexed in or until property
is sold.
City Administrator Bode
explained that the assessment would be a “postponed assessment” and would not
be assessed until the property is annexed into the city.
Tammy Paczkowski – hard
for her to comprehend how these little patches of parcels are not in the city
and that taking care of it now will streamline for the future.
Mayor Hemmesch asked for
any further comments.
Mayor Hemmesch asked for
any further comments.
b. Mayor Hemmesch closed the public hearing at 6:40 pm
Consideration of Resolution 164-15 Approving
Accepting Bid- Maple Ave S Utility Project
Council asked if the property owner asked for
both water and sewer. The owner
explained that they need both water
and sewer to the property.
Motion
made by Councilor Paczkowski to Approve Resolution 164-15 Approving Accepting
Quote by Gertken Bros. Construction for the Maple Ave S Utility Project, seconded by Councilor Evens. Motion passed unanimously.
Item #4: Public Hearing Regarding
Amending of City Code Regulating Accessory Structures
Mayor
Hemmesch asked for any comments, hearing none,
No
action taken.
Item #5: Consideration of Resolution
162-15 Approving Variance Accessory Structure
Mayor
Hemmesch reminded Council that this request is for a variance for an Accessory
structure no larger than 2000 square feet in an R-1 district and the accessory
structure will be built at the same time as the principle structure. Hemmesch also explained that they must adhere
to the building code and the conditions outlined in the resolution.
CITY
OF RICHMOND
RESOLUTION NO. 162-2015
RESOLUTION APPROVING VARIANCE FOR A DETACHED ACCESSORY
STRUCTURE AT
748 4TH STREET NORTHWEST
WHEREAS, The property
is legally defined as Rich River Estates Plat 5 Lot 001 Block 001 Subdivision
Cd 74036 Section 14 Township 123 Range 031. Property identification number: 74.40894.0301;
and,
WHERES, The Property
is zoned R-1 Single Family Residential District; and,
WHEREAS,
A public hearing was conducted by the Planning Commission on September 23, 2014
to accept public input on the variance: conditional use permit and interim use
permit requests; and
WHEREAS, The Planning Commission has
recommended the City Council approve the variance request; and,
WHEREAS, the Richmond City Council has
reviewed and considered the requests for a variance; and,
WHEREAS, the City Council makes the
following findings:
NOW, THEREFORE, BE IT RESOLVED BY THE
RICHMOND CITY COUNCIL THAT: a
request for a variance to allow a detached accessory structure exceeding 1,000
s.f. within the R-1 Single Family Residential District is hereby approved
pursuant to conditions that follow.
BE IT FURTHER RESOLVED the
aforementioned permit approvals are conditioned upon:
1. Use Defined. The “Use” allowed hereunder is a residential detached accessory structure not to exceed 2,000 square feet in area.
2. Scope of Permit. Use permit approval is specifically limited to the property at 748 4th Street NW, legally described as Rich River Estates Plat 5 Lot 001 Block 001 Subdivision Cd 74036 Section 14 Township 123 Range 031. Property identification number: 74.40894.0301.
3. Establishment of Ordinary High Water Level. Prior to issuance of a building permit, the Ordinary High Water Level is to be established by the appropriate authority (e.g. Stearns County Environmental Services or Minnesota Department of Natural Resources) and documentation must be submitted to Richmond City Hall with building permit application.
4. Structural Setback from Ordinary High Water Level. The proposed detached accessory structure shall be a minimum of fifty (50) feet from the OHWL.
5. Maximum Height. The detached accessory structure shall not exceed sixteen (16) feet in height and the height of the roof shall not be greater than that of the principal structure on the lot and shall have a roof pitch which is similar to that of the principle structure and/or 4:12.
6. Building Permit Required. A building permit shall be issued for both the principal dwelling and the detached accessory structure prior to construction of the detached accessory structure.
7. Limit on Detached Accessory Structures. The number of detached accessory structures allowed at the subject property is one (1) structure.
8. Building Material Standards. Non-architectural grade metal (painted or unpainted) siding is prohibited as an exterior building material pursuant to §107-223 of the Code.
9. Consistency with Principal Structure. The same or similar exterior building material shall be employed on the detached accessory structure and a future principal structure.
10. Establishment of Principal Structure. Both building permits shall be obtained at same time. A principle dwelling shall be constructed at same time as the detached accessory structure.
11. Minimum Dwelling Unit Size. The residential dwelling shall have a foundation size a minimum of 20% larger than the accessory structure (i.e. a minimum of 2,420 square feet). The majority of the foundation minimum square footage shall be habitable residential dwelling space as opposed to a garage.
12. Restrictions on Use of Detached Accessory Structure. The detached accessory structure shall be used strictly for storage of personal property owned by the fee-owner of the real estate at 748 4th Street Northwest. The property owner is strictly prohibited from operating a home occupation (as defined under the City Code) out of the accessory structure. The property owner is strictly prohibited from using the accessory structure for commercial storage purposes or monetary gain. The detached accessory structure shall not be used as a dwelling and shall not be connected to public or private sewer or water services, (until after the principle dwelling is constructed).
13. Expiration. This approval shall expire one year after date of approval unless the Applicant has commenced construction of the Use on-site.
14. Application of Other Regulations. This permit is subject to all applicable codes, regulations and ordinances, and violation thereof shall be grounds for revocation.
15. Violation of Approval Conditions Ground for Revocation. The City may revoke the variance upon violation of the variance standards in the Zoning Ordinance or violation of the conditions prescribed herein.
16. Use Ceased. The use permitted under this permit shall be revoked if the Use ceases for more than 12 consecutive months.
17. Recording of Document. The use permit shall be recorded at the office of the Stearns County Recorder.
Motion
made by Mayor Hemmesch to approve Resolution 162-15 Approving Variance
Accessory Structure, seconded by Councilor Paczkowski. Roll Call Vote; Yes-
Paczkowski. Evens, Hemmesch; No- Worm. Motion passed.
(Temporary
recess to the Council Workshop)
Workshop
Agenda
A. Sidewalks- Precision Concrete Cutting
Administrator Bode stated
that Precision Concrete came in and did all the city’s properties and about 5
residents sidewalks.
Administrator Bode stated
that he received a request for reimbursement of $ 247.50 (25% of
reconstruction)
Administrator Bode
explained that the City’s policy is the homeowner is 100% responsible for
repairing the sidewalk; and for a reconstruct the homeowner is responsible for
75% of the cost and city is responsible for 25%.
B. Stearns County Highway 2013 Main Street Invoice
Administrator Bode
reminded the Council of the situation regarding this invoice. He explained that he had received a final
invoice in December, 2014 for $24,000.00, then he received a corrected invoice
for an additional $37,000.00 (over and above the final $24,000) Bode then contacted the engineer and he was
looking into this. Engineer felt that
$5,500 was an error. A few months ago
Bode received a corrected invoice – the county removed the $5,500 as a
duplicate and they removed $7,000 due to a formula error. Engineer felt the new balance was a true
expense to the City. At this point Bode
would like to give time for the meeting with the county to happen and that he
will bring the invoice to the next Council meeting. He also explained that this invoice will have
to be paid out of the tax reserve, as the project is closed and cannot be bonded.
C. 2016 Budget – Bode stated that this will need to be
discussed at the November Council meeting and the Council will need to consider
employees step increases.
D. Phase 1 Annexation
Bode stated that he is
recommending all properties that are 60% or more should be included in phase 1
(see exhibit A). Council agreed that
they should be included.
E. Old Grass Rig (Emergency Management) Excess Property –
Bode stated that the Emergency Management Director Kollmann is recommending not
spending more money on the Grass rig.
Kollmann would like to declare this as excess property and he would try
and sell on Craig’s list.
F. MARCO Copier and Alchemy Software 1,000 to save 1,000
– Bode discussed the new copier and the scanner. Council discussed the items.
G. ROSCO Sewer Extension – Bode reported that
People-Service is working with them on determining if they will connect to
Richmond sewer. Rosco has 52
hook-ups. The committee will meet in
the near future to discuss what is being offered by Richmond and Paynesville.
Council asked if there are grants available – yes.
H. Assessment Policy when Property is sold – Bode
explained that our policy for deferred assessments would need to be paid at
time of sale; for other assessments our policy for all other assessments allows
to roll over to new owner.
I.
New RLCA
Maintenance Employee - Bode stated we advertised and they received one
application.
J. Other Matters of Concern and Related Items
SAC/WAC fees;
Building Permits – are
good for 180 days.
(Reconvene Council Meeting)
Council Meeting
Agenda Continued
Item #6: Council Action
Council
decided to remove item b. and vote on that alone.
a. Additional Purchase requests, allocations &
Transfers.
b.
c. Resolution 166-15 Declaring old grass rig as excess
property
d. Resolution 167-15 MARCO Lease Agreement
e. Resolution 168-15 Additional Seasonal Maintenance
Employee at RLCA
f. Resolution 169-15 Approve Sunday Liquor Jerrys
Firehouse Grill
Motion
made by Mayor Paczkowski to approve Council Action Items a, c, d, e, and f,
seconded by Councilor Evens. Motion passed.
Motion
made by Mayor Hemmesch to approve Resolution 165-15 Authorize Notice of Intent
to Annex, seconded by Councilor Evens. Roll Call Vote; Yes- Paczkowski. Evens,
Hemmesch; No- Worm. Motion passed.
Item #7: Other Matters of Concern and
Related Matters
Item #8: Adjournment
Mayor Hemmesch asked for
any additional items.
Hearing
none Mayor Hemmesch declared the meeting adjourned at 7:43 p.m.
Respectfully
Submitted,
Martin
M. Bode
City
Administrator