Meeting Minutes of the Richmond City Council

January 18, 2018

City Council Workshop and Meeting

Item #1: Call to Order/Pledge of Allegiance

Mayor Hemmesch called the meeting to order at 6:30 p.m. at Richmond City Hall.

Council Members noted as being present: Jim Hemmesch; Larry Hokanson; Mike Mathiasen; Tim Paczkowski, Michael Ricke

Also present were: Tesa Tomaschett, City Administrator-Clerk; Kevin Mooney, Arena Parks Director; Russ Prill; Hele Prill; Paul Eisenschenk; Gordon Dingmann; Jim Bruner; ;Heidi Stalboerger, Wakefield Township Clerk;

Item #2: Open Forum

Item #3: Approval of Agenda

Mayor Hemmesch asked if there were any additions or changes to the Agenda.

Move #7 to item#5.

Remove item 4b from the Consent Agenda, put as separate item for discussion.

Motion made by Councilor Hokanson to approve the Agenda, seconded by Councilor Mathiasen. Motion passed unanimously.

Item #4: Consent Agenda

a. Resolution 108-18 LMC Limits of Liability

Motion made by Councilor Paczkowski to approve the Agenda, seconded by Councilor Mathiasen. Motion passed unanimously.

Item #4b:

b. Resolution 109-18 Approval of Slate of Fire Department Officers

Council discussed the Officers and assigned pay. It was noted that the increase was already approved in the 2018 budget process. Also noted was the combination of Training and Safety Officer.

Motion made by Councilor Hokanson to Approve the Consent Agenda, seconded by Councilor Paczkowski. Motion passed unanimously.

(Temporary Recess for Council workshop)

Workshop Agenda

Item #5: Prill Development

a. Resolution 111-18 Approving Agreement to Develop

Tomaschett explained the purpose of the Agreement to Develop was to use this as an incentive for the Prill’s to annex their parcel acreage.

Paul Eisenschenk (Consultant to the Prills) – requested offering the incentive to the new request of 48.66 acres

Prill’s discussed not wanting to annex the farm into the city because the cities ordinances are too restrictive.

Tomaschett explained that in the agreement the unplatted part of the land would be at the township rate, provided they are continuing with the development. She also explained the platting and building procedures the Prill’s will need to follow.

Council stated they are okay with offering the incentive with the 48.66 acres.

Motion made by Councilor Hokanson to Approve Resolution 111-18 Agreement to Develop, with changes, seconded by Councilor Mathiasen. Motion passed unanimously.

b. Resolution 112-18 Accepting petition for annexation (48.66)

Motion made by Councilor Mathiasen, to approve Resolution 112-18 Accepting petition for annexation, seconded by Councilor Ricke. Motion Carried

Item #6: Clerks Conference: March 21-23, 2018 in Bloomington

Motion made by Mayor Hemmesch, to approve Tomaschett attending the clerk’s conference, seconded by Councilor Paczkowski. Motion Carried.

Item #7: Human Resources

a. Resolution 110-18 Approval of 2018 Pay Scale

Tomaschett reviewed the updated Pay scale, explaining this doesn’t affect the current pay of employees; their pay already was approved at budget time.

Motion made by Councilor Hokanson, to approve Resolution 110-18 Approval of 2018 Pay Scale, seconded by Councilor Mathiasen. Motion Carried.

Item #8: Mailbox policy

Tomaschett presented a policy on mailbox installation, replacement and maintenance of mailbox supports. Council would like Group mailboxes to be address.

Add #10 – 2 or more boxes is a grouping

Item #9: EDA year-end report

Councilor Ricke reviewed the 2017 report of accomplishments.

He also stated that one of the 2018 goals is for each of the members to make contact with 5 new businesses that may want to come to Richmond.

Tomaschett reported that in the By-laws it is stated that the meetings are to be held quarterly; she asked if there was a reason they meet every month.

Item #10: Snow Removal

Tomaschett explained that they put out for hiring a snow removal person but they did not receive any applications. She stated they then contacted Morris Grossinger and he submitted a quote for the season. They utilized him on Sunday night as a trial run. Dingmann stated that it worked well. However some of the business owners had already shoveled their sidewalks. It was decided that Tesa and Gordy will speak with business owners regarding the snow removal and use this season as a trial.

Item #11: 2018 Projects

a. Tar Parking Lot – Centennial, street into the park and curb and gutter.

b. Finish Walking trail

c. Tar nature park

d. Paint parking lots (Arena, Centennial, Nature, Glacial Pavilion)

e. Install fitness stations

Mayor Hemmesch reported that he added these items to the agenda to make sure these projects get completed in 2018. It was suggested that we get bids/quotes on these as soon as possible and get scheduled for spring/summer 2018.

(Reconvene Council Meeting)

Item #12: Other Matters of Concern and Related Matters

a. Wieber water issue – Councilor Ricke would like to bring this back to the meeting and would like to have the decision addressed. It will be put on the February 15 workshop agenda.

b. Councilor Mathiasen reminded Council that there is a procedure and we need to follow this. He reminded Council that if residents have concerns they should refer to Administrator and/or bring to Council and to not micromanage the situation.

c. Next Council meeting February 7, 2018 at 6:30 pm

Item #11: Adjournment

Mayor Hemmesch asked for any additional items.

Hearing none Mayor Hemmesch declared the meeting adjourned at 8:00 p.m.

Respectfully Submitted,

Tesa Tomaschett

City Administrator Clerk-Treasurer