Meeting Minutes of the Richmond City Council

Wednesday, May 4, 2011

Council Meeting / Workshop

Item #1: Call to Order

Mayor Hemmesch called the meeting to order at 8:10 p.m. at Richmond City Hall.

Members noted as being present: Jim Hemmesch, Mike Mathiasen, Tim Paczkowski, Jeff Mackedanz and Scott Kron.

Also present were: Martin Bode, City Administrator; Adam Ripple, City Attorney and Marilyn Zenner, Administrative Assistant.

Item #2: Approval of Agenda

Mayor Hemmesch asked if there were any additions or corrections to the presented agenda.

Motion to Approve Agenda. Motion by Mathiasen. Second by Paczkowski. Motion Passed Unanimously.

Mayor Hemmesch recessed the regular meeting at 8:25 p.m. in order for the Council to discuss the following workshop discussion items:

A. ROCORI Trail Project

Administrator Bode reviewed with the Council his understanding of the history of the ROCORI Trail Project. In the year of 2007 the City of Richmond approved of budgeting $10,000 per year for three years for the ROCORI Trail Project to be paid out in the year 2010.

In April of 2009 City of Richmond approved of Resolution 141-09 Authorization to Establish and Join a ROCORI Trail Joint Powers Authority.

In the year 2010 the City of Richmond paid out the budgeted $30,000 to the ROCORI Trail Project along with an additional $30,000 of unbudgeted funds that was needed by the ROCORI Trail Project, with the assurance that this would be the final payment needed for the ROCORI Trail Project. Last week the City of Richmond received an invoice for its one third share of attorney fees that have been held for approximately the past 13 months in the amount of $10,096.66.

Bode stated that he has been attending the ROCORI Trail Board monthly meetings since January of 2011. In that short time it had been his understanding as well as ROCORI Board Trail President Kevin Mooney that the attorney invoices and engineering invoices that have been held for the past year were being held awaiting for the 2008 and 2010 grant funds that would then pay for those held invoices. Bode and Mooney have now been made aware that that understanding was incorrect. Engineering invoices that have been held will be grant eligible, however certain legal fees are not.

Bode suggested that the City would need to start budgeting an additional $10,000 per year in estimated legal fees as well as possibly an additional $10,000 per year for phase 2 of ROCORI Trail Project. Phase 2of the project goes from the East side of Cold Spring to the East end of Rockville near the Suburban Fitness Center.

It was the consensus of the Council that though unfortunate that the City did not have proper understanding of the funding for the expenditures involved with the ROCORI Trail Project, that this project along with the Glacial Lakes Trail Project will be a great benefit to the community.

B. Other Matters of Concern and Related Items

None presented.

(Reconvene Council Meeting)

Mayor Hemmesch reconvened the regular council meeting at 8:25 p.m.

Item #3: Additional Purchase Request, Allocation & Transfers

None Presented

Item #4: Other Matters of Concern and Related Items

None Presented

Mayor Hemmesch asked if there were any additional items for the Council to consider that evening. Hearing no further comments, he asked for a motion to adjourn the meeting.

Motion to Adjourn. Motion by Paczkowski, Second by Mackedanz. Motion Passed Unanimously.

Mayor Hemmesch declared the meeting adjourned at 8:25 p.m.

Respectfully submitted,

Martin M. Bode

Richmond City Administrator